Vendors Required to Submit W-9

Purchasing and Accounts Payable require that new vendors fax a signed W-9 form directly to a secure server, in order to get set up in the BruinBuy system. 

When possible, it is best to use the many existing vendors and contracts that have already been established by the University. However, if a new vendor is needed for a unique product or service, departments must submit a new vendor setup request in BruinBuy.

Purchasing and Accounts Payable require that new vendors upload a current, signed and dated W-9 form directly to a secure web service at:

https://vendor.accounting.ucla.edu/w9

Vendors will enter their names as they appear on their W-9s; enter their DBA names if applicable; add the vendor set-up request QUE numbers if they have this information available to help expedite processing; and finally upload PDF versions of their W-9s. Once received, the setup process can take 3 to 5 business days to complete.

Purchasing & Accounts Payable
(310) 794-6029 or (310) 794-0197 | Email: ap@finance.ucla.edu

Secure Fax Server for W-9 Forms (the entire number needs to be dialed)
(310) 405-6122