The timely closure of POs is critical to limiting overspending, maintaining accurate financial records, and ensuring efficient campus operations. With our January 8 BruinBuy Plus enhancement, most POs now automatically close once exhausted.

While this expanded functionality improves UCLA’s PO landscape moving forward, a clean-up effort is still required to close POs that were exhausted prior to January 8. Currently, there are approximately 35,000 BruinBuy Plus form POs* that 1) have not been invoiced against in at least three months AND 2) have a negative or $0 PO balance.

Given the volume of POs in this category, this activity will continue to be completed over several phases. Starting March 3, UCLA Campus Purchasing will begin to close Part 6 POs on your behalf.

All you need to do is:

1. Review the BruinBuy Plus Form PO Clean-Up (Part 6) file.

• Use the Summary tab to quickly view PO volume by organization and department. 
• If your organization or department is not listed, you aren’t included in this round of clean-up.

2. Request an exception (if needed).

• If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day Monday, March 2 (exceptions are not guaranteed).  
• If your unit’s PO(s) are ready to be closed, no action is required.

*excludes subawards / subcontracts; ~82,000 POs comprised parts 1, 2, 3, 4, & 5.