In this issue:
- System Enhancement | Dynamic Payment Methods
- Form Version Control | New Training Resource
- Irregular Invoices Upcoming | Resolution Deadline
- March System Maintenance | Potential BruinBuy Plus Disruptions
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
UCLA offers various payment methods for our vendors; however, not all vendors are eligible for every payment method. Thanks to PaymentWorks’ latest enhancement, vendors no longer need to worry about accidentally selecting a method for which they don’t qualify!
Moving forward, when 1) new vendors register in PaymentWorks or 2) existing vendors log in to change their payment method, they will only see the payment options for which they are eligible. This dynamic display reduces confusion and unnecessary processing delays.
Access the Payment Methods web page for additional information.
IMPORTANT: To minimize the risk of mail theft and fraud, entities and foreign individuals registering as new UCLA vendors are no longer eligible to receive payments via check.
BruinBuy Plus continues to evolve based on business needs and your feedback, which is why we recently launched form version control. To help you navigate this enhancement, we’ve created a new training resource: How to Rebuild a Previous Requisition Using Shopping Favorites.
In this guide, you’ll learn to:
- Quickly identify outdated forms before submitting them
- Save information from previous form submissions so you can easily rebuild an up-to-date requisition for any form type
Irregular invoices with a hold date of February 1, 2026, through February 15, 2026, must be actioned by departments no later than end of day today, March 13.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| MAINTENANCE WINDOW | IMPACT |
|---|---|
| Saturday, March 14, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Friday, March 27, 6 p.m. PT through Sunday, March 29, 9 a.m. PT | Complete system outage (quarterly update) |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday, March 16 | N/A |
| Tuesday, March 17 | 11 a.m. – 11:30 a.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours NOTE: Due to reduced question volume, Accounts Payable’s Tuesday office hours have been shortened to 30 minutes. |
| Wednesday, March 18 | 9 a.m. – 9:45 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, March 19 | 11 a.m. – 11:30 a.m. PT | Subcontract & Subaward Office Hours 1 p.m. – 1:45 p.m. PT | Accounts Payable Office Hours |
| Friday, March 20 | N/A |
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
