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Payment Methods

Overview

The payment methods available to a specific vendor are dependent upon 1) the type of vendor and 2) the type of Tax ID they entered into PaymentWorks:

  • U.S. Individual: Social Security Number (SSN) or Employer Identification Number (EIN)
  • U.S. Entity: EIN
  • Foreign Individual: SSN, Individual Taxpayer Identification Number (ITIN), or Foreign Tax ID
  • Foreign Entity: ITIN or Foreign Tax ID
Vendors will not receive payment until they have successfully registered for their payment method.

Methods Breakdown

Each accordion provides a brief explanation of the payment option, the qualifying vendor types, the election process, and the setup time. Some methods have additional Tax ID requirements listed. 

Payment is issued via a virtual, single-use credit card and qualifies for the fastest payment terms. Payment Plus is UCLA's virtual credit card platform. Additional information can be found on the Payment Plus page. 

Qualifying Vendor Types: 

  U.S. Individual with an EIN

  U.S. Entity 

Election Process: Elected via enrollment form after the vendor has completed their PaymentWorks registration and received their vendor ID/vendor number/Vendor Control Key (VCK). 

Setup Time: 5 to 7 days* 

Support: vip@finance.ucla.edu

This payment method applies to vendors with domestic bank accounts.

Qualifying Vendor Types: 

  U.S. Individual with an EIN

  U.S. Entity

  Foreign Individual with an EIN and U.S. bank account

  Foreign Entity with a U.S. bank account

Election Process: Elected during PaymentWorks registration. Once submitted, the Vendor Management team will begin the in-house ACH setup process. 

Support: vendmgmt@finance.ucla.edu
 

NOTE: Vendors who elected ACH prior to March 8, 2023, receive ACH payments through the Paymode-X payment network. 

This payment method is only available to vendors who register as an "Individual" with PaymentWorks and use their SSN as their Tax ID. Vendors must have an existing Zelle account (review our How to Register for a Zelle Account article for additional information).  

Qualifying Vendor Types: 

  U.S. Individual with an SSN

  Foreign Individual with an SSN and U.S. bank account

Election Process: Elected during PaymentWorks registration.

  The registered Zelle account name must match the name on the vendor's PaymentWorks registration.

•  The vendor must correctly indicate how their Zelle account was created (phone or email). 

Setup Time: 5 to 7 days*

Support: zelle@finance.ucla.edu

This payment method is only available to foreign vendors who do not have a U.S. bank account.

Qualifying Vendor Types: 

  Foreign Individual

  Foreign Entity

Election Process: Elected after the vendor has completed their PaymentWorks registration and received their vendor ID/vendor number/Vendor Control Key (VCK). Additional information can be found on the Foreign Wire Transfers page.

Setup Time: 2 to 3 weeks*
 

This payment method can slow down the vendor onboarding process, which can delay orders, payments, and more.
This payment method is allowed on a case-by-case basis.

Qualifying Vendor Types: 
  U.S. Individual

  U.S. Entity

  Foreign Individual

  Foreign Entity
Election Process:Case-by-case review triggered when vendor submits PaymentWorks registration with "Check" payment method listed.

Setup Time: varies*

Support: ap@finance.ucla.edu
 
This payment method can slow down the vendor onboarding process, which can delay orders, payments, and more.

* Setup time begins after the vendor ID/number is created and the vendor completes their payment account information.

Updating Payment Method

If a vendor wishes to change their payment, they must: 

  1. Access PaymentWorks.
  2. Navigate to the Connect tab.
  3. Select "University of California, Los Angeles" in the Active Connections box. 
  4. The Registration page will appear. Locate the Payment Method section.
  5. Choose the new payment method from the dropdown. 
  6. Click Submit.
Until the new payment method has been officially confirmed by UCLA, the vendor will continue to receive payments via their current payment method.