In this issue:

• Fiscal Year-End | Join Next Week's Information Session
• Irregular Invoices | Upcoming Resolution Deadline
• May System Maintenance | Potential BruinBuy Plus Disruptions
• Next Week's Forecast | Office Hours & Other Important Events
• In Case You Missed It... | A Glance At Previous News

Earlier today, Interim Controller Laura Bonner shared the finalized fiscal close calendar with CAOs, CFOs, Organizational Finance Leaders (OFLs), and QDB users.

Have questions? Join UCLA Campus Purchasing & Payables, the Controller’s Office, and other campus partners on May 12, 1 – 2:30 p.m. PT, for a fiscal year-end information session. The webinar will start with a brief overview of key deadlines, then transition into a live Q&A with subject matter experts from central offices.

Register

NOTE: This session will primarily be Q&A. To get the most out of it, we encourage you to review the Fiscal Close Calendar & Procedures website prior to attending.

The Irregular Invoice Resolution Calendar has been updated with the latest department deadlines!

Not sure how to identify the invoices your team is responsible for actioning? Follow the steps in the How to View & Sort Irregular Invoices by Hold Date training guide.

TIP: Add upcoming deadlines to your calendar through our dynamic Events feed.

NEW! May & June Deadlines

REMINDER: Irregular invoices that have not been fully actioned by departments by June 5 will not be paid in FY 2025 – 2026.

Resources & Support

• Comprehensive instructions for viewing and addressing irregular invoices are available on the Irregular Invoice Reporting and Irregular Invoice Resolution web pages.
• Receive live support through office hours.

To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods: 

Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk. 

TIP: Add BruinBuy Plus planned outage events to your calendar!

UCLA’s new vendor invoice portal is officially live! As of Thursday, April 30, 2026, vendors can now conveniently track invoices and view remittance details through their PaymentWorks account.

What this means for you and your vendors:

• Improved visibility: Vendors can view invoice and payment details from December 13, 2024, and later – no need to reach out to you for support!
• Clearer payments: Remittance details help vendors quickly see which invoices are included in a payment.
• Simplified access: Vendors have 24/7 access to the portal through their PaymentWorks account.

Vendors have been notified of this new feature. To help support a smooth transition, we encourage you to review and share the Vendor Invoice Portal web page. It includes step-by-step access instructions and helpful FAQs.

REMINDER: The portal is only available to vendors. Departments should continue to reference the Invoice & Pay Statuses web page to track invoices in BruinBuy Plus.

Recap Mailing List Form

Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!

NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.

The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:

• Email: help@it.ucla.edu
• Phone: (310) 267-HELP (4357)
• ServiceNow Portal: tinyurl.com/bruinbuy-plus-support