In this issue:

• Fiscal Year-End Calendar | Deadlines Available
• Vendor Invoice Portal | Now Live
• Irregular Invoices | Upcoming Resolution Deadline
• May System Maintenance | Potential BruinBuy Plus Disruptions
• Next Week's Forecast | Office Hours & Other Important Events
• In Case You Missed It... | A Glance At Previous News

Last week, Interim Controller Laura Bonner shared a preview of the fiscal close calendar with CAOs, CFOs, Organizational Finance Leads (OFLs), and QDB users.

While some dates are still tentative, most Campus Purchasing & Payables and Travel Accounting deadlines are now available. Review our fiscal close web page for complete details!

UCLA’s new vendor invoice portal is officially live! As of Thursday, April 30, 2026, vendors can now conveniently track invoices and view remittance details through their PaymentWorks account.

What this means for you and your vendors:

• Improved Visibility: Vendors can view invoice and payment details from December 13, 2024, and later – no need to reach out to you for support!
• Clearer Payments: Remittance details help vendors quickly see which invoices are included in a payment.
• Simplified Access: Vendors have 24/7 access to the portal through their PaymentWorks account.

Vendors have already been notified of this new feature. To help support a smooth transition, we encourage you to review and share the Vendor Invoice Portal web page. It includes step-by-step access instructions and helpful FAQs.

REMINDER: The portal is only available to vendors. Departments should continue to reference the Invoice & Pay Statuses web page to track invoices in BruinBuy Plus.

Irregular invoices with a hold date of March 20, 2026, through March 31, 2026, must be actioned by departments no later than end of day today, May 1.

If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page. 

To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods: 

Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk. 

TIP: Add BruinBuy Plus planned outage events to your calendar!

We’re committed to providing you and your teams with timely support! To prevent duplicate tickets and potential response delays, please use only one support address when submitting a service ticket via email.

Choose the inbox that best fits your needs:

• help@it.ucla.edu – General IT support
• ap@finance.ucla.edu – Payment status and history, invoice issues, and payment discrepancies
• bruinbuy@finance.ucla.edu – Requisitions and purchase orders (POs), punchouts, change orders, BruinBuy Plus access and training, system errors, ship-to addresses, FAUs, cart help, and related support
• purchasing@finance.ucla.edu – POs and agreements, terms and conditions, negotiations, sourcing, bidding, subawards, subcontracts, and small business programs
• vendmgmt@finance.ucla.edu – Vendor assistance, onboarding, and vendor record inquiries

Our teams are highly collaborative, so if a ticket needs to be routed to another group (or was sent to the wrong inbox), we’ll take care of it! No need to email multiple addresses.
 

Recap Mailing List Form

Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!

NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.

The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:

• Email: help@it.ucla.edu
• Phone: (310) 267-HELP (4357)
• ServiceNow Portal: tinyurl.com/bruinbuy-plus-support