Generally, UC policy prohibits campus departments from making donations to outside organizations or charities without advance written approval from the Chancellor.
There are two exceptions to this policy:
- Sympathy gifts to a charity in lieu of flowers are allowable under G-41, Employee Non-Cash Awards and Other Gifts, subject to specific limits and guidelines. See Business and Finance Bulletin G-41 for guidance.
- The second exception involves a meal or ticket to an outside nonprofit entity’s event where a donation component is bundled with the ticket price. Such expenditures may be allowable under BUS-79, Expenditures for Business Meetings, Entertainment and Other Occasions. See Business and Finance Bulletin BUS-79 for guidance.
UCLA has guidelines for events sponsored by the UCLA Foundation, internal campus departments and other commonly encountered situations. See Related Information for UCLA guidelines when ticket prices include a donation component.