Vendor Onboarding
PO Checklist Pilot
Small Business First
Webinars
New Non-T&E Reimbursement Process Launching July 10
Starting July 10, all new non-T&E reimbursements will be submitted through the Concur system. Non-T&E reimbursements submitted through BruinBuy prior to July 10 will follow the current processes.
New PCard Reconciliation Process Launching June 16
Monthly PCard statement reconciliation will transition to the Concur system beginning with the July statement cycle (June 16 – July 17). Transactions that post prior to June 16 will follow the current reconciliation process.
Confirm Your Critical Vendors Are Registered
It’s vital that all existing vendors are registered in PaymentWorks prior to the transition to our new Procurement system, BruinBuy Plus. Verify the registration status of your critical vendor(s).
Tax Forms Hub
Head over to our AP Tax Forms hub to access resources, FAQs, and more.
Electronic Invoice Submission with Transcepta
Transcepta offers several secure online methods for vendors to send invoices including e-mail, virtual printer, EDI, and web entry.
FlexWork at UCLA
UCLA has adopted the concept of FlexWork, which encourages departments to provide opportunities for employees to work remotely on a full-time or part-time basis if their job duties do not require onsite presence.
Office Depot UC Employee Purchase Program
Office Depot®, Office Max®, and the University of California have teamed up to provide you with great savings on your personal shopping at business.officedepot.com.
Small Business First Program
A targeted procurement program intended to provide equitable opportunities and access to small, local and often disadvantaged businesses that have been especially affected by the COVID-19 pandemic.
New FedEx Systemwide Agreement
The University of California competitively-solicited and awarded a contract for Expedited Mail, Small Ground Freight, Related Products and Services providing UC campuses with a valuable and time-saving solution for shipping services.
UC Packaging Foam Ban Takes Effect
The University has prohibited the sale, procurement and distribution of packaging foam as of Jan. 1, 2020.
Electronic Payment Methods: Paymode-X & Payment Plus
UCLA is working with two electronic payment networks to enhance our payment processes and provide more efficient and secure methods to pay our suppliers.
Alert: Fraudulent Purchase Order (PO) Notice
UCLA Purchasing wants to alert the campus community about an aggressive and organized email scam involving Purchase Orders (POs) among Higher Educational institutions.
Medical Center Purchasing
Provides all purchasing services for the UCLA Medical Center and Santa Monica Hospital, Neuropsychiatric Hospital (NPH only), and Tiverton House; purchases using gift funds or for research utilize Campus Purchasing.
