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Common Procurement Card (PCard) Purchases

Common Categories

Purchase Categories Notes 
Abstract or Journal Publication Fee

Domestic only

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Advertisements Domestic only
Amazon Purchases Must go through UCLA's dedicated Amazon Business account
Appreciation Gifts (includes sympathy flowers) Must follow G-41 and G-42 policies


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Certification Fees  Domestic only
Conferences (virtual & in-person) If the conference attendee has a T&E card, the T&E card is the preferred method of payment for conference registration. If a conference attendee does not have a T&E card, a PCard can only be used to pay the conference registration fee. The registration fee must meet the following criteria:
  • Does not include optional meals and other travel-related expenses, such as accommodations, car rental, and airfare.
  • The associated vendor is a domestic merchant. 

NOTE: UCLA PCards cannot be used for conference registration fees from foreign merchants, even if the conference takes place domestically. 

Electrical Components

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Insurance Premiums for Donor Events

Must follow the steps outlined in Insurance & Risk Management's Use of Donor Homes/Facilities for Fundraising web page.

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Job Postings Domestic only

Office Supplies

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Professional Subscriptions (e.g., LA Business Journal) Domestic only
One-Time Online Course Domestic only
Online Webinars Domestic only
Professional License Renewal Domestic only

Software (see NOTE restrictions)

Domestic only. Must receive TPRM approval from IT and J-Req approval from Purchasing.
  • If the associated Merchant Category Code (MCC) needs to be opened after all approvals have been received, create a case with the PCard team and attach all approval documentation. 
  • When reconciling the transaction in Concur, upload all approval documentation with the transaction receipt. 
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Common Vendors 

Vendor Notes
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Excludes single-use plastics

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Be aware of hazardous material compliance and follow each vendor's shipping guidelines. Lithium-ion batteries are considered a hazardous material and are very common.

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Iron Mountain
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