If you have received approval from your department for a Procurement Card (PCard), you must use the card responsibly.
Cardholder Responsibilities
- Purchase items for UCLA business use only.
- Never lend or share your PCard. Although the University pays the bill, the card is the cardholder's personal responsibility and is not to be lent to others in their department.
- Purchase only allowable goods and services, not restricted items. Review the Common PCard Purchases & Restrictions web page for additional information.
- Keep all purchases within program guidelines and limits set by department.
- Reconcile PCard transactions via Concur and submit statement reports in a timely manner. See the PCard Reconciliation Calendar for additional information.
- NOTE: This is the responsibility of the cardholder and their delegates (if applicable).
- Return the PCard when reassigned, terminated, or upon department request.
Know Your Funding Sources
- In addition to avoiding violations of PCard policy, cardholders should understand the terms and conditions of their department funding sources. If you are uncertain about your fund source restrictions, contact your department administrator or fund manager.
- The PCard cannot be used to purchase goods or services that are not allowable under the terms of state or federal funds.
