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Electronic Invoicing

Overview

Invoices associated with a UCLA purchase order (PO) must be emailed to noreply@invoices.ucla.edu. This inbox is exclusively for invoice submissions and not monitored for other messages. For support, contact ap@finance.ucla.edu. 

NOTE: POs are automatically sent from UCLA@sciquest.com to the email address linked to a vendor's PaymentWorks account. Please check your spam folder.

Submission Requirements

Submissions must meet the following criteria: 

  • Reference a valid UCLA PO number within the submitted file
  • Not exceed 8.5 x 11 page size
  • One invoice per electronic image file (PDF preferred; see Supported File Types section for additional information)
  • Only consist of invoice attachments
  • Belong to a registered UCLA vendor
REMINDER: If a PO number is only listed in the subject line of the submission, it will not satisfy the PO criterion. 

Supported File Types

Format Supported File Extensions

PDF

Preferred
 *.pdf
 
  • The visual quality of PDF files containing vector graphics may deteriorate because PDFs are rasterized and bitmap images are placed into output files.
  • PDF files with XFA forms cannot be imported.
  • To successfully submit PDF invoices via QuickBooks, review UCLA's how-to guide. 
DCX *.dcx
DjVu *.djvu; *.djv
GIF *.gif
JBIG2 *.jb2; *.jbig2
JPEG *.jpg; *.jpeg
JPEG 2000 *.jp2; *.j2k; *.jpf; *.jpx; *.jpc
Microsoft HD Photo *.wdp; *.wmp; *.hdp
PCX *.pcx
PNG *.png
TIFF

*.tif; *.tiff

  • TIFF files with alpha channels and JPEG compression are not supported.
WIC-compatible *.ARW; *.CR2; *.CRW; *.dds; *.dng; *.ERF; *.ico; *.icon; *.KDC; *.MRW; *.NEF; *.NRW; *.ORF; *.PEF; *.RAF; *.RAW; *.RW2; *.RWL; *.SR2; *.SRW
Windows Bitmap *.bmp; *.dib; *.rle
XPS *.xps

QuickBooks Submissions

To successfully submit invoices to UCLA through QuickBooks, reference the below guide: