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Common Procurement Card (PCard) Restrictions

Some common products and services cannot be purchased using a PCard because of funding or policy restrictions. If your unit requires an exception request, review the "How to Request an Exception" training guide. 

The following items cannot be purchased on a PCard:

  • DSL or other internet connection charges or services (these charges should be paid by the employee and reimbursed, if appropriate)
  • Cash advances
  • Internet or online payment mechanisms that do not identify the ultimate payee
  • Inventorial equipment (priced at $5,000 or more)
  • Firearms, ammunition, explosives, radioactive or other hazardous materials
  • Ethyl alcohol (except denatured), narcotics, dangerous drugs or other controlled substances
  • Precious metals
  • Items for personal or ornamental use
  • Travel or entertainment (meals, airfare, hotel, car rental, parking permits, catering, meeting refreshments, gifts)
  • Vehicle/gasoline or diesel fuel or real estate rentals/leases
  • Goods or services from an employee or near relative of an employee of the University
  • Furniture (including workstation & ergonomic equipment)
  • On-site construction
  • Consulting or contract employee services (these require a specific UCLA contract)
  • Medical or insurance services
  • Services, repairs or maintenance for which the merchant performs the services on the premises or where there is an established Strategic Sourcing Agreement or catalog in BruinBuy
  • Services, including software, publication fees, and memberships, provided by a foreign vendor
  • Single-Use Plastics (see the Single-Use Plastics policy for additional information)
  • Reimbursements
  • Reserving venues or meeting spaces
  • Drone equipment (must be purchased using a requisition)
  • Food and beverages for consumption or catering events
  • Any other purchase for which a supplier requires a signed contract
  • Gift cards and electronic codes
  • Postage and stamps
  • Donations and sponsorships
  • Other items specified in University policy BUS-43, UCLA Policy 740 and Procedure 740.1