Some common products and services cannot be purchased using a PCard because of funding or policy restrictions. If your unit requires an exception request, review the "How to Request an Exception" training guide.
The following items cannot be purchased on a PCard:
- DSL or other internet connection charges or services (these charges should be paid by the employee and reimbursed, if appropriate)
- Cash advances
- Internet or online payment mechanisms that do not identify the ultimate payee
- Inventorial equipment (priced at $5,000 or more)
- Firearms, ammunition, explosives, radioactive or other hazardous materials
- Ethyl alcohol (except denatured), narcotics, dangerous drugs or other controlled substances
- Precious metals
- Items for personal or ornamental use
- Travel or entertainment (meals, airfare, hotel, car rental, parking permits, catering, meeting refreshments, gifts)
- Vehicle/gasoline or diesel fuel or real estate rentals/leases
- Goods or services from an employee or near relative of an employee of the University
- Furniture (including workstation & ergonomic equipment)
- On-site construction
- Consulting or contract employee services (these require a specific UCLA contract)
- Medical or insurance services
- Services, repairs or maintenance for which the merchant performs the services on the premises or where there is an established Strategic Sourcing Agreement or catalog in BruinBuy
- Services, including software, publication fees, and memberships, provided by a foreign vendor
- Single-Use Plastics (see the Single-Use Plastics policy for additional information)
- Reimbursements
- Reserving venues or meeting spaces
- Drone equipment (must be purchased using a requisition)
- Food and beverages for consumption or catering events
- Any other purchase for which a supplier requires a signed contract
- Gift cards and electronic codes
- Postage and stamps
- Donations and sponsorships
- Other items specified in University policy BUS-43, UCLA Policy 740 and Procedure 740.1
