Overview
Community partners are individuals and organizations unaffiliated with academic institutions. They may include individual community members, representatives, and advocates, as well as local non-profit organizations, K-12 schools, religious institutions, and international non-governmental organizations.
Community partner transactions refer to services provided by these individuals or organizations. Activities may include:
- A non-academic community member guest speaking or serving on a panel
- A community-based organization facilitating community-engagement learning opportunities
NOTE: For procurement purposes, community partners are referred to as “vendors” in the BruinBuy Plus system.
Community partner transactions do not apply to:
- Honorarium payments to individuals affiliated with an academic institution, including payments for:
- Lectures or seminars / workshops
- Guest speaking engagements
- Appraisal of a manuscript submitted to a professional publication
- Exceptional requests for distinguished teaching or special service
- Consulting service payments
- Payments linked to a defined scope of work for professional services
- Research participant payments
- Payments to faculty or staff
Vendor Registration
Like all vendors, community partners must register in PaymentWorks before completing services for UCLA. They will self-attest to their Community Partner designation during the registration process.
Review the Vendor Registration Training web page for additional information and resources.
Transacting in BruinBuy Plus
Community partner transactions are initiated through the relevant BruinBuy Plus form. Like any other transaction, the form type and required supporting documentation is dependent on the service provided by the community partner.
Review the Forms Manual for complete details. If you need assistance, contact the BruinBuy Plus support desk.
NOTE: The following BruinBuy Plus forms do not support community partner transactions: ASUCLA Retail Purchase Form, Payment for Shipping Invoice, Non-Cash Gift Request, and Business Contracts.
| Example Service | Corresponding BruinBuy Plus Form |
|---|---|
| In-person, community-engagement training, workshop, or dialogue session | Purchase Request Form |
| Community-based meeting facilitation | Purchase Request Form |
| Non-academic community member guest speaker or panel | Direct Pay Form |
| Subcontract for collaborative research & education efforts | Research Subcontract Form |
