Below are lists of the forms, resources and procedures associated with Accounts Payable. Clicking on a form title will open a printable copy of the selected item. Clicking on a resource or procedure title will direct you to a descriptive article on the chosen topic.
Procedures
Accounts Payable Forms & Instructions
BruinBuy Change Orders
Creating Event-Related Expenses
Fiscal Close Procedures
Foreign Wire Transfers
Gift Card Policies & Instructions
H1-B Visa Processing (Immigration Fees) With Attorneys (PDF)
H1-B Visa Processing (Immigration Fees) Without Attorneys (PDF)
How to Reduce Payment Delays to Vendors & Employees
How to Stop Payment & Cancel Checks
Invoice Processing by Accounts Payable
Invoice & Purchase Order Troubleshooting
One Time Payee
Petty Cash Replenishment
Postage Guidelines
Reimbursements
Releasing Encumbrances & Memo Liens
Forms
Check Request Form (Excel)
Electronic Funds Transfer (EFT) Authorization (PDF)
Entertainment/Program/Exception Worksheet (PDF direct download; must open using adobe acrobat instead of browser)
Foreign Wire Transfer Request (PDF)
Gift Card Request Form Non-Employees (PDF)
Invoice Correction Notice (PDF)
Petty Cash Replenishment Request
Request for Stop Payment/ Cancellation of Vendor Check (PDF)
Sponsorship/Contribution Worksheet (PDF)
UC OFAC Compliance Form (PDF)
Resources
Tax Forms
Accounts Payable Address Labels
Accounts Payable Event Checklist (PDF)
Accounts Payable Metrics
Accounts Payable Open House
Accounts Payable Service Standard
BruinBuy Training User Guides
Event Tickets that Include Donation in Price
Finance-Related Policies
H & I Hold Reason Codes (PDF)
One Time Payee Format (PDF)
Sales & Use Tax for UC Purchasers
Utility Addresses
Vendor Setup Request Format (PDF)
Vendors Required to Submit W-9
