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AP Forms & Resources

Effective January 2, 2024, UCLA transitioned to its new procure-to-pay system, BruinBuy Plus. This web page is actively being updated; however, it still references the legacy BruinBuy system and processes. Review the BruinBuy Plus hub for additional information and resources. 


Below are lists of the forms, resources and procedures associated with Accounts Payable. Clicking on a form title will open a printable copy of the selected item. Clicking on a resource or procedure title will direct you to a descriptive article on the chosen topic.


Accounts Payable Forms & Instructions
BruinBuy Change Orders
Creating Event-Related Expenses
Fiscal Close Procedures
Foreign Wire Transfers
Gift Card Policies & Instructions
H1-B Visa Processing (Immigration Fees) With Attorneys (PDF)
H1-B Visa Processing (Immigration Fees) Without Attorneys (PDF)
How to Reduce Payment Delays to Vendors & Employees
How to Stop Payment & Cancel Checks
Invoice Processing by Accounts Payable
Invoice & Purchase Order Troubleshooting
One Time Payee
Petty Cash Replenishment
Postage Guidelines
Releasing Encumbrances & Memo Liens


Check Request Form (Excel)
Electronic Funds Transfer (EFT) Authorization (PDF)
Entertainment/Program/Exception Worksheet (PDF direct download; must open using adobe acrobat instead of browser)
Foreign Wire Transfer Request (PDF)
Gift Card Request Form Non-Employees (PDF)
Invoice Correction Notice (PDF)
Petty Cash Replenishment Request
Request for Stop Payment/ Cancellation of Vendor Check (PDF)
Sponsorship/Contribution Worksheet (PDF)
UC OFAC Compliance Form (PDF)