BruinBuy Hosted Catalogs

eCat Platform

Hosted catalogs are UCLA-approved supplier items and prices. A supplier sends their catalog file to UCLA, and, once it is approved, it is uploaded to the hosting platform. Unlike supplier site ordering, hosted catalogs are static until UCLA approves and uploads a new version. The eCat platform provides the same hosted catalog service you’re used to but with the added benefits of a modernized interface and expanded functionality.

Use this page to learn about interacting with the system.

 

  • Accessing eCat

  • 1.    Log into BruinBuy.

    2.    Select Catalog Orders under the Orders tab.

    Select Catalog Orders under the BruinBuy Orders section.


    3.    The eCat landing page will appear in a new window. 

  • Viewing Suppliers

  • eCat has a comprehensive supplier list as well as product groups:

    Supplier List

    The supplier list (i.e., the eCat landing page) provides an alphabetical view of all hosted catalogs. It can be accessed at any time via the top-left UCLA logo or the top navigation’s Suppliers and Home tabs.

    You can see a different view of this list by selecting the Browse Products & Suppliers dropdown and navigating to the Catalog Suppliers tab.

    Select the Browse Products & Suppliers dropdown and navigate to the Product Groups tab.

    Product Groups

    Product groups sort suppliers based upon the items they distribute. They can be accessed at any time via the top navigation’s Product Groups tab.

    You can see a different view of the groups by selecting the Browse Products & Suppliers dropdown and navigating to the Product Groups tab.

    Select the Browse Products & Suppliers dropdown and navigate to the Catalog Suppliers tab.


     

    UCLA does not use the Punchout Suppliers tab in the Browse Products & Suppliers dropdown.
  • Searching Catalogs

  • You can either search within a single supplier's catalog or across all supplier catalogs.
     

    Within a Single Supplier's Catalog


    1.    Select the desired supplier from the landing page.

    eCat landing page


     

    NOTE: You must select the hyperlinked supplier name – clicking the supplier logo does not work.

    2.    You will now see all items in the supplier’s catalog. Use the Search in Results box to find a specific item. Leverage the Filters menu to further refine the results. 

    Use the Search in Results box to find a specific item. Select Go or hit enter to load your updated results.


     

    NOTE: Clicking the search box’s Clear All will remove the supplier’s information and cause eCat to search across all catalogs. Manually modify or delete your Search in Results entry to stay within the selected supplier catalog. 

    3.    You can toggle the formatting of your results by selecting View Tiles in the top right.

    Toggle eCat view.


    4.    Select an item to access its product page and see additional details.
     

    UCLA does not use the External Items or Relevant Punchouts search result tabs.

    Across All Supplier Catalogs

     

    1.    Use the top search bar to find a specific item. Select the magnifying glass or hit enter to load your results.

    Use the top search bar to find a specific item.


    2.    The displayed results are pulled from all hosted catalogs. Leverage the Filters menu to further refine the results. 
     

    While searching across catalogs allows you to see which supplier is the best fit for you, multi-supplier shopping carts are not currently supported. Learn more under the Ordering from Multiple Suppliers section.

     3.    You can toggle the formatting of your results by selecting View Tiles in the top right.

    Toggle eCat view.


    4.    Select an item to access its product page and see additional details.
     

    UCLA does not use the External Items or Relevant Punchouts search result tabs.
  • Ordering from Multiple Suppliers

  • Currently, eCat does not support multi-supplier shopping carts. If you need items from numerous suppliers, you must complete a separate order for each supplier.

  • Comparing Items

  • 1.    Check the Compare Item box found under the item’s name in the search results or product page. You can compare up to seven items at once. 

    Check the Compare Item box found under the item’s name in the search results.


    2.    To view the item comparison, select Item Compare (__ items) in the top navigation. 

    To view the item comparison, select Item Compare (__ items) in the top navigation



    3.    Use the Set as Master Item feature to tell the eCat system which item you would like to use as the basis of comparison. 

    4.    Scroll to review the compared information. Select Remove to delete an item from your comparison view. 

    5.    The Download Excel File button allows you to export the comparison details. 
     

  • Completing Your eCat Order

  • 1.    Access your Shopping Cart by hovering over it or selecting it in the top right of the page. 

    Access your Shopping Cart by hovering over it or selecting it in the top-right of the page.



    2.    Select the Transfer Shopping Cart button to move all items to BruinBuy.

    3.    A BruinBuy screen will now load. Review and complete your order. 

  • eCat Quick Orders

  • The Quick Order button immediately transfers the selected item to BruinBuy, bypassing the need to access your shopping cart and manually transfer it. An item’s Quick Order option is visible in search results and the Item Compare view.

  • Shopping Lists

  • eCat Shopping Lists allow you to create shopping cart “templates” that you can use to easily reorder items in the future. UCLA only supports Private Shopping Lists.

    Creating a Private Shopping List    

    1.    Add the desired items to your cart. 

    2.    Access your Shopping Cart by selecting it in the top right of the page. 
     

    NOTE: Simply hovering over the cart does not allow you to create a Shopping List.  

    3.    Select the Add New List option from the Save Cart as Private Shopping List dropdown in the top right. 
     

    Select the Add New List option from the Save Cart as Private Shopping List dropdown in the top right.


    4.    A text box will now appear. Type your Shopping List’s name and click Save
     

    Type your Shopping List’s name in the text box.

     


    Viewing, Using, and Deleting Shopping Lists

     

    1.    Click the Shopping Lists button in the top navigation. 

    Click the Shopping Lists button in the top navigation.


    2.    Select the desired list. 

    3.    The list will now display. Select Add Shopping List to Cart to add the entire list to your shopping cart. Use the Add to Cart button to only add a specific list item to your cart. 

    4.    If you need to delete a Shopping List, click the Remove This Shopping List button at the top or bottom of the displayed list. 

    If you need to delete the selected Shopping List, click the Remove This Shopping List button.