Overview
Home office equipment purchases may be funded by the employee’s department or the employee.
Department-Funded Purchases
Effective February 11, 2025, departments are responsible for the approval and funding of home office equipment purchases (e.g., stand-up desks and office chairs) for employees who work remotely on a full- or part-time basis.
Eligibility requirements, purchase limits, and approval are at the discretion of the funding department; however, all purchases must be in accordance with UCLA Policy 740 & 741 – Attachment A.
IMPORTANT: Central resources from the Office of the Chancellor no longer fund furniture allowances for these purchases.
The employee receives permission from their department to purchase work-from-home furniture.
NOTE: Eligibility and purchase restrictions are at the discretion of the department.
- The employee completes an ergonomic assessment to identify their workstation needs.
- Once the ergonomic assessment has been completed, the employee works with their supervisor to locate their unit’s Campus Buyer. This individual should have purchasing permissions within UCLA’s eProcurement system, BruinBuy Plus.
The employee reviews the available work-from-home furniture options in Dedicated Corporate Solutions’ (DCS) view-only catalog and notes which item(s) they would like to purchase.
IMPORTANT: Employees can only choose furniture from the _WFH Chair and _WFH Sit to Stand Company List dropdown.
- Once the employee identifies which item(s) they would like to purchase, they provide the item details to their Campus Buyer.
The Campus Buyer purchases the agreed upon equipment through BruinBuy Plus’ DCS (“Office Depot”) punchout catalog and ships the purchase to the employee’s home address. Items normally arrive within 7 to 10 business days.
NOTE: Adherence to UCLA Policy 740 & 741 – Attachment A is the responsibility of the employee’s department.
If an employee transfers or separates from the University, the employee’s department determines the process for returning UCLA-owned furniture.
Departments are encouraged to review separations and transfers on a case-by-case basis and identify the most cost-effective solution (e.g., if the cost of shipping / storage is more than the item is worth, the department may consider allowing the employee to keep the workstation equipment).
If a department wishes for an employee’s furniture to be returned to campus, contact Modular & Data Services (MDS) at (323) 819-2000 and complete the UCLA Return Equipment Form (coming soon).
| Pick-Up Location | MDS Cost |
|---|---|
| 10 miles or less from campus | No charge |
| California location >10 miles from campus | Not to exceed $300 |
| Out of state | Obtain MDS quote |
NOTE: If a purchase order is required, Campus Buyers must link CCT #0000KZA038 to their Purchase Request Form.
- Department-Funding Eligibility Support: Employee’s supervisor
- UCLA Ergonomics Support: ergonomics.ucla.edu
- BruinBuy Plus Support: tinyurl.com/bruinbuy-plus-support
- Dedicated Corporate Solutions Support: customerservice@dcsofca.com
Employee-Funded Purchases
If an employee wishes to purchase their own home office workstation equipment, they can utilize a UCLA discount with Steelcase. To set up a UCLA-affiliated Steelcase account and receive the discount, follow the instructions in the UCLA quick start guide. Accounts must be associated with a UCLA email address.
Reimbursements are only considered for medically necessary chairs and desks that:
- Have been approved by UCLA Ergonomics
- Do not exceed $1,400
- Cannot be purchased through the standard DCS catalog
