If you receive inventorial equipment as a gift, it must be accepted by External Affairs Gift Services for processing before it can be added to UCLA’s inventory. 

Steps to Take

1. Complete the appropriate deed of gift form, acquired from Gift Policy, and gather the necessary supporting documentation.
2. Submit the completed form to Gift Services as a gift-in-kind through the Gift Submission site.
3. Gift Services will process the request and Gift Policy will accept or reject the gift.
4. If Gift Policy accepts the gift, Gift Services will route the package to the Equipment Management department to process and create an asset tag for the gift.
5. Equipment Management will send you a document called a mailer, which includes property tags and a description of the equipment. Follow the instructions on the mailer.
6. Affix the property tags to the front of the equipment.
7. Confirm that the equipment has been added to your inventory by checking the Asset Management System (AMS).
8. Affix the property tags to the front of the equipment.
9. Confirm that the equipment has been added to your inventory by checking the Asset Management System (AMS).