Dollar Threshold for Inventorial Equipment

The University now defines inventorial equipment as articles that are owned by or in the custody of the University and:

  • are non-expendable (not disposable or consumable)
  • stand alone
  • qualify as tangible personal property
  • have a useful life of at least one year, and
  • have an acquisition cost of $5,000 or greater.

For contracts and grants:

  • Physical verification and tracking are required only for items valued at $5,000 or greater, and for agency-titled items and guns, regardless of value.
  • Object codes are used to ensure correct asset reporting.
  • Indirect costs are applied to all expenditures for items less than $5,000.

These object codes are for theft-sensitive, non-inventorial equipment valued at $200 - $4,999:

Non-Inventorial EquipmentObject Code
Computer Hardware

9100

Copying Equipment

9101

Office Equipment

9102

Other Equipment

9104

Musical Instruments

9106

For inventorial equipment valued at $5,000 or greater:

Inventorial EquipmentObject Code
Computer Hardware

9110

Copying Equipment

9111

Office Equipment

9112

Other Equipment

9114

Musical Instruments

9116

Scientific — Medical Equipment

9117

Scientific — Non-Medical Equipment

9118

Telecom/Network Equipment

9119

Vehicles

9120