Moving Household Goods

The University reimburses expenses such as transportation of household goods, meals, lodging and packing based on eligibility. UCLA conducted a competitive bid to prequalify suppliers who will provide a high level of service to the Los Angeles and Merced campuses, and to the UC Office of the President (UCOP). These suppliers can perform local, national and international moves of household goods and lab equipment. 

To locate a mover who has an established agreement with UCLA:

  1. Open the Vendor Agreements List.
  2. Click on the Commodity heading to sort the list in alphabetical order by commodity.
  3. Scroll under the Commodity heading in the Vendor Agreements List to Moving and Storage, Household Furniture and Vehicles.
  4. Click the Agreement Number link for the vendor to view contact and agreement information.
  5. Create an A-class order in BruinBuy using the campuswide agreement number provided for the vendor you select.

 

Ordering instructions for household moves costing less than $50,000

TaskSteps

1. Contact suppliers.

Call at least two of the recommended suppliers from the Vendor Agreements List for a price quote. Call only one supplier if the move is relatively small.

2. Provide preorder information.

 

Provide the following preorder information to the movers:

  • Name of the employee to be moved.
  • Address of the move locations (origins and destinations).
  • Phone numbers, including cell phone, and best time(s) for the movers to call the employee being moved. 
  • Email address of the employee to be moved. 
  • Preferred move date.
3. Movers submit cost estimate.The movers will perform a survey within three to five days after receiving the required preordering information and submit the cost estimate in writing within 24 hours.
4. Issue a Low-Value Order (LVO).Issue the supplier an LVO release using class code A to cover the entire move, even if the move will take place over several different time periods. Do not break down the move into multiple LVOs.
5. Mover contacts employee.The mover will call you or the employee to make final arrangements and review the move plan.

6. Additional insurance information (optional).

For information on insurance, other than the supplier’s insurance, contact the Office of Insurance and Risk Management (OIRM). Allow two weeks for purchase of insurance to supplement the supplier’s insurance.

 

Ordering instructions for household moves over $50,000

TaskSteps

1. Contact suppliers.

Call at least two of the recommended suppliers from the Vendor Agreements List for a price quote.

2. Provide preorder information.

Provide the following preorder information to the movers:

  • Name of the employee to be moved.
  • Address of the move locations (origins and destinations). 
  • Phone numbers, including cell phone, and best time(s) for the movers to call the employee being moved. 
  • Email address of the employee to be moved. 
  • Preferred move date.
3. Movers submit cost estimate.The movers will perform a survey within three to five days after receiving the required preordering information and submit the cost estimate in writing within 24 hours.
4. Create a Purchase Requisition.Complete a UCLA Purchase Requisition with the class code R in BruinBuy.
5. Fax estimate and plans to Campus Purchasing.Fax all estimates and move plans to the attention of Campus Purchasing.

6. Mover contacts you and the employee.

The supplier will contact you and the new employee to make final arrangements and review the move plan.

7. Mover submits invoices.

Review the invoices submitted by the vendor to verify accuracy.