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PO Closure Initiative | BruinBuy Plus Form POs (Part 1) Exception Request Deadline

  • Mon, Nov 17, 2025
  • 8 a.m. to 5 p.m.
PO Closure Exception Form
 

Background

The timely closure of POs is critical to limiting overspending, maintaining accurate financial records, and ensuring efficient campus operations. At this time, only catalog and After-the-Fact (ATF) POs are automatically closed once exhausted (stay tuned for exciting updates to this process!).

Currently, there are approximately 80,000 BruinBuy Plus form POs* that 1) have not been invoiced against in at least three months AND 2) have a negative or $0 PO balance. 

*excludes subawards / subcontracts

PO Clean-Up

We want to make this clean-up process as easy as possible!

Given the high volume of POs in this category, this effort will be completed over several phases. Starting November 18, UCLA Campus Purchasing will begin to close Part 1 POs on your behalf.

All you need to do is: 

1. Review the BruinBuy Plus Form PO Clean-Up (Part 1) file (optional).

  • Use the Summary tab to quickly view PO volume by organization and department.

  • If your organization or department is not listed, you aren’t included in this round of clean-up.

    NOTE: Since these POs are fully exhausted AND haven’t been utilized in at least three months, your review is optional.

2. Request an exception (if needed).

  • If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day Monday, November 17 (exceptions are not guaranteed). 

  • If your unit’s PO(s) are ready to be closed, no action is required.

    IMPORTANT: If a listed PO receives an invoice after this message is distributed, it will remain open until the invoice(s) has been paid. Exceptions don’t need to be submitted for these scenarios.

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