The timely closure of purchase orders (POs) is critical to limiting overspending, maintaining accurate financial records, and ensuring efficient campus operations. We know your teams are juggling a lot, which is why our new PO Closure Initiative is dedicated to streamlining the closure process through enhanced system functionality, improved reporting, and expanded training materials!

To kick off this effort, we’re focusing on the stale PO backlog that has accumulated since BruinBuy Plus’ initial launch.

Catalog PO Clean-Up

BruinBuy Plus catalog POs automatically close once they have been exhausted; however, certain edge cases may bypass this system review. Currently, over 4,300 catalog POs remain open despite having a negative or $0 PO balance.*

We want to make this clean-up process as easy as possible! During the week of October 20, UCLA Campus Purchasing will close your department’s exhausted catalog POs. 

All you need to do is: 

1. Review the Catalog PO Clean-Up file (optional).
   • Use the Summary tab to quickly view PO volume by organization and department.
   • If your organization or department is not listed, you have no impacted POs.
     
     NOTE: Since these POs should have auto-closed, reviewing the impacted PO file is optional.
2. Request an exception (if needed).
   1. If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day Friday, October 17 (exceptions are not guaranteed).
   2. If your unit’s PO(s) are ready to be closed, no action is required.
      
      IMPORTANT: POs with unpaid BruinBuy Plus invoices will remain open until the invoices have been paid. Exceptions don’t need to be submitted for these scenarios.

*Catalog POs created on or before September 30, 2025.