In this issue:
- Fiscal Year-End | General Updates
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance at Previous News
The new fiscal year is here!
- Requisitions and Change Requests in the Fiscal Year-End Hold step were completed July 1.
- Invoices in the Fiscal Year-End Hold step will move to a Complete invoice status between July 1 and July 11.* Payment will be issued per the listed BruinBuy Plus due date.
* Processing is based on BruinBuy Plus invoice creation date (first in, first out).
Irregular invoices with a hold date of June 30, 2025, or earlier must be actioned by departments no later than end of day Friday, July 18.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Need help? Join an upcoming office hour.
| date | details |
|---|---|
| Monday, July 7 | N/A |
| Tuesday, July 8 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, July 9 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, July 10 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours |
| Friday, July 11 | 6 p.m. PT | BruinBuy Plus quarterly maintenance begins |
Ship-To Overrides on PO Lines
Per industry best practice, POs should have a single ship-to address; however, BruinBuy Plus previously allowed users to override ship-to details at the line level. Although this feature was rarely utilized, it has been disabled to ensure compliance with export control rules.
TIP: If shipping to multiple addresses, create a separate PO for each ship-to! Need to ship to a home address? Access the How to Assign a Home Ship-To Address guide for instructions.
Upcoming System Maintenance
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | impact |
|---|---|
| Friday, July 11, 6 p.m. PT through Sunday, July 13, 9 a.m. PT | Complete system outage (quarterly update) NOTE: While BruinBuy Plus is expected to be back online by 9 a.m. PT on July 13, intermittent service disruptions may occur until Monday, July 14. |
| Thursday, July 17, 5 p.m. PT through Friday, July 18, 3 a.m. PT | Intermittent system disruptions |
| Thursday, July 24, 5 p.m. PT through Friday, July 25, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
Recap Mailing List Form
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
