Common Procurement Card (Pcard) Restrictions

Some common products and services cannot be purchased using the Pcard because of funding or policy restrictions.

 

The following items cannot be purchased on the Pcard:

  • DSL or other internet connection charges or services (these charges should be paid by the employee and reimbursed, if appropriate)
  • Cash advances
  •  Internet or online payment mechanisms that do not identify the ultimate payee
  • Inventorial equipment (priced at $5,000 or more)
  • Firearms, ammunition, explosives, radioactive or other hazardous materials
  • Ethyl alcohol (except denatured), narcotics, dangerous drugs or other controlled substances
  • Precious metals
  • Items for personal or ornamental use
  • Travel or entertainment (meals, airfare, hotel, car rental, catering, meeting refreshments, gifts)
  • Vehicle/gasoline or diesel fuel or real estate rentals/leases
  • Goods or services from an employee or near relative of an employee of the University
  • Ergonomic equipment or furniture as part of someone’s main work station
  • On-site construction
  • Consulting or contract employee services (these require a specific UCLA contract)
  • Medical or insurance services
  • Services, repairs or maintenance for which the merchant performs the services on the premises or where there is an established Strategic Sourcing Agreement or catalog in BruinBuy
  • Services, including software, publication fees, and memberships, provided by a foreign vendor
  • Reimbursements
  • Reserving venues or meeting spaces
  • Drone equipment (must be purchased using a requisition)
  • Food and beverages for consumption or catering events
  • Any other purchase for which a supplier requires a signed contract
  • Gift cards and electronic codes
  • Postage and stamps
  • Donations and sponsorships
  • Other items specified in University policy BUS-43, UCLA Policy 740 and Procedure 740.1