Policy

UC Packaging Foam Ban Takes Effect


In a continuing effort to meet its Zero Waste goal, the university has prohibited the sale, procurement and distribution of packaging foam as of Jan. 1, 2020. The ban applies systemwide, with the exception of laboratory or medical products.

OUTDATED: UCLA Accounts Payable Remote Operations in Response to COVID-19

Outdated Message Special procedures for invoice submission and check requests in response to COVID-19 Thursday, March 19, 2020

From:             Allison Baird-James, Associate Vice Chancellor/Controller

Subject:         UCLA Accounts Payable Remote Operations in response to COVID-19

Colleagues:

UC-Wide Agreement with Dell

Effective August 1, 2019, Dell is ending its agreement with reseller KST Data where UCLA has received contract pricing on Dell products whether direct from Dell or through KST Data. The new UC-wide agreement with Dell does not require that Dell provide the same pricing to UC whether selling directly or through a reseller. KST Data and other resellers still can sell Dell product to UCLA, but not with pricing from the UC – Dell agreement.

Uniform Guidance Update

Major Changes in the Uniform Guidance (UG) Affecting Purchases Using Federal Funds

The Office of Management and Budget (OMB) has combined many federal circulars into a single guidance document that may be used by all federal agencies. These new regulations became effective December 26, 2014 for all guidance except for purchasing.  The purchasing changes became effective on July 1, 2018.  Funding agency policy may have its own OMB approved deviations and should still be reviewed for their specific requirements.

Guidelines on Contracting for Services

The attached Guidelines on Contracting for Services updates the 2002 Presidential Policy and Guidelines on Contracting for Services, in response to the August 2017 California State Auditor’s report on services contracts.  The updated guidelines call for a thoughtful process review with the Chancellor or designated Vice Chancellor to make decisions regarding any contracting for services where University employees would be displaced, with review by the Office of the President as appropriate.

Cybersecurity Risk

Please click the button below to read the memo from UC President Janet Napolitano regarding cybersecurity risk. You will be required to sign-in using your UCLA Logon ID. 

Trademark Licensing Code of Conduct

It is the responsibility of all UC employees and students ordering goods bearing UC’s name, logos or other UC-owned trademarks (including names of University departments) to use only authorized Licensees that have expressly agreed to adhere to the UC Trademark Licensing Code of Conduct. Please see the recently updated policy