UC Purchasing Terms & Conditions

Type of Transaction	Funding or Item Type	Guidelines (PDF)
Standard purchase orders — goods or services	Non-federal funding	University of California Terms and Conditions
Maintenance & repair of physical plant		University of California Terms and Conditions and Supp. 2, Special T&C for Maintenance
Rental or operating leases		UC BUS-43, App. F, Terms & Conditions of Equipment Lease
Capital leases		A lessor from the UCOP Master Lessor List is required
Purchase orders funded by federal grants/ cooperative agreements. Subawards handled by Office of Contracts & Grants Admin. (OCGA)		University of California Terms and Conditions and Supplement A110 (from OMB Circ. A110)
Purchase orders funded by federal contracts	Commercial item per FAR 2.101	University of California Terms and Conditions and Supp. 5.1, Special T&C for Purchase of Commercial Items
	Non-commercial item	University of California Terms and Conditions and Supp. 5.2, Special T&C for Purchases of Services or Noncommercial Items Under Fed. Govt. Contracts
Subcontracts flow-down requirements from prime award		Subcontract document
Strategic Sourcing (SS) agreements If standard T&C are not covered in agreement	Non-federal funding	SS agreement and University of California Terms and Conditions
If federal grant/ cooperative (SS) agreement		SS agreement, University of California Terms and Conditions and Supplement A110 (from OMB Circ. A-110)
If federal contract & commercial item	Commercial item	SS agreement, University of California Terms and Conditions and Supp. 5.1
If federal contract & not commercial item		SS agreement, University of California Terms and Conditions and Supp. 5.2, Special T&C for Purchases of Services or Noncommercial Items Under Fed. Govt. Contracts
Independent consultant agreements		Standard independent consultant agreement
	Federal grant	Standard independent consultant agreement and Supplement A110 (from OMB Circ. A-110)
	Federal contract	Standard independent consultant agreement and Supp. 5.2, Special T&C for Purchases of Services or Noncommercial Items Under Fed. Govt. Contracts
Professional services agreements (not for construction)		Standard professional services agreement
	Federal grant	Standard professional services agreement and Supplement A110 (from OMB Circ. A-110)
	Federal contract	Standard professional services agreement and Supp. 5.2, Special T&C for Purchases of Services or Noncommercial Items Under Fed. Govt. Contracts

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