When to Submit a J-Class Requisition (Domestic Software Request on a Pcard)
NOTE: Before submitting a J-Class Requisition, first attempt to obtain similar software either through Software Central, SHI, ASUCLA or from existing vendors who accept purchase orders. If no other source is available, the triage form for the software must be submitted to IT for review and approval. If the software is approved by IT, the department can then submit the J-Class Requisition for approval.
In BruinBuy, go to Create > Special Request/Non-Catalog.
Transcepta remains UCLA's preferred method for vendor invoice submission; however, we recognize that departments may receive invoices directly from vendors which require upload to the UCLA Invoice Submission site. The site's new functionality allows you to:
In a continuing effort to meet its Zero Waste goal, the university has prohibited the sale, procurement and distribution of packaging foam as of Jan. 1, 2020. The ban applies systemwide, with the exception of laboratory or medical products.
UCLA is dedicated to supporting small business in this challenging time. State of California and the federal government are providing broad assistance to small businesses and employers impacted by COVID-19. Please exercise caution in applying for loans and grants to avoid scams and fraud schemes.
Intended for UCLA faculty and staff, the show will feature over 70 suppliers that have been awarded long-term strategically sourced agreements that provide UCLA the best blend of pricing, service and quality.
Effective August 1, 2019, Dell is ending its agreement with reseller KST Data where UCLA has received contract pricing on Dell products whether direct from Dell or through KST Data. The new UC-wide agreement with Dell does not require that Dell provide the same pricing to UC whether selling directly or through a reseller. KST Data and other resellers still can sell Dell product to UCLA, but not with pricing from the UC – Dell agreement.
UCLA is working with two electronic payment networks, Paymode-X (through BNY-Mellon and Bottomline Technologies) and Payment Plus (through US Bank), to enhance our payment processes and provide more efficient and secure methods to pay our suppliers. With an increase in EFT fraud attempts in recent years targeting Higher Education, UCLA is working to protect the University and suppliers from the risk of electronic fraud.
Major Changes in the Uniform Guidance (UG) Affecting Purchases Using Federal Funds
The Office of Management and Budget (OMB) has combined many federal circulars into a single guidance document that may be used by all federal agencies. These new regulations became effective December 26, 2014 for all guidance except for purchasing. The purchasing changes became effective on July 1, 2018. Funding agency policy may have its own OMB approved deviations and should still be reviewed for their specific requirements.
UCLA Campus Purchasing & Payables and Corporate Financial Services (CFS) are pleased to announce the launch of a new e-learning course: Introduction to BruinBuy. This course is the online training required before attending in-person training.
The attached Guidelines on Contracting for Services updates the 2002 Presidential Policy and Guidelines on Contracting for Services, in response to the August 2017 California State Auditor’s report on services contracts. The updated guidelines call for a thoughtful process review with the Chancellor or designated Vice Chancellor to make decisions regarding any contracting for services where University employees would be displaced, with review by the Office of the President as appropriate.