Background

When BruinBuy Plus went live in January 2024, select POs were migrated from the legacy system. Legacy POs function like any other PO with one key exception: change requests are unable to be completed against them. If a legacy PO needs to be modified (e.g., additional funds added), it must be recreated.

Currently, there are over 9,500 open legacy POs that 1) have not been invoiced against in at least three months AND 2) have a negative or $0 PO balance.*

* excludes subawards and subcontracts

PO Clean-Up

We want to make this clean-up process as easy as possible! During the week of October 27, UCLA Campus Purchasing will close these POs on your behalf. 

All you need to do is: 

1. Review the Legacy PO Clean-Up (Part 1) file (optional).

• Use the Summary tab to quickly view PO volume by organization and department.

• If your organization or department is not listed, you aren’t included in this round of clean-up.

  NOTE: Since these POs are fully exhausted AND haven’t been utilized in the last three months, your review is optional.

2. Request an exception (if needed).

• If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day Monday, October 27 (exceptions are not guaranteed).

• If your unit’s PO(s) are ready to be closed, no action is required.

  IMPORTANT: If a legacy PO needs to be recreated, review our Legacy PO Recreation Guidance document.