In this issue:
- Irregular Invoices | Upcoming Resolution Deadline
- August System Maintenance | Potential BruinBuy Plus Disruptions
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
Irregular invoices with a hold date of July 1, 2025, through July 13, 2025, must be actioned by departments no later than end of day today, August 1.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| maintenance window | impact |
|---|---|
| Thursday, August 7, 5 p.m. PT through Friday, August 8, 3 a.m. PT | Intermittent system disruptions |
| Thursday, August 21, 5 p.m. PT through Friday, August 22, 3 a.m. PT | Intermittent system disruptions |
| Friday, August 29, 4 p.m. PT through Monday, September 1, 8 p.m. PT | Complete system outage |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| Date | details |
|---|---|
| Monday, August 4 | N/A |
| Tuesday, August 5 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, August 6 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, August 7 | 11 a.m. – 11:45 a.m. PT | Subaward / Subcontract Office Hours 11:30 a.m. – 12:30 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours 5 p.m. PT | BruinBuy Plus monthly maintenance begins NOTE: Due to reduced question volume, Subaward / Subcontract office hours have been shortened to 45 minutes. |
| Friday, August 8 | 3 a.m. PT | BruinBuy Plus monthly maintenance ends |
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
