In this issue:

• PO Closure Initiative | REMINDER: BruinBuy Plus Form POs (Part 6)
• BruinBuy Plus Enhancement | MillerKnoll Catalog
• Irregular Invoices | Upcoming Resolution Deadline
• March System Maintenance | Potential BruinBuy Plus Disruptions
• Next Week's Forecast | Office Hours & Other Important Events
• In Case You Missed It... | A Glance At Previous News

The timely closure of POs is critical to limiting overspending, maintaining accurate financial records, and ensuring efficient campus operations. With our January 8 BruinBuy Plus enhancement, most POs now automatically close once exhausted.

While this expanded functionality improves UCLA’s PO landscape moving forward, a clean-up effort is still required to close POs that were exhausted prior to January 8. Currently, there are approximately 35,000 BruinBuy Plus form POs* that 1) have not been invoiced against in at least three months AND 2) have a negative or $0 PO balance.

Given the volume of POs in this category, this activity will continue to be completed over several phases. Starting March 3, UCLA Campus Purchasing will begin to close Part 6 POs on your behalf.

All you need to do is: 

1. Review the BruinBuy Plus Form PO Clean-Up (Part 6) file.

• Use the Summary tab to quickly view PO volume by organization and department.
• If your organization or department is not listed, you aren’t included in this round of clean-up.

2. Request an exception (if needed).

• If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day Monday, March 2 (exceptions are not guaranteed).
• If your unit’s PO(s) are ready to be closed, no action is required.

*excludes subawards / subcontracts; ~82,000 POs comprised parts 1, 2, 3, 4, & 5.

UCLA Campus Purchasing & Payables is excited to announce our newest catalog: MillerKnoll!

What This Means for You

Purchasing MillerKnoll furniture has never been easier. Through the new punchout, you have:

• Full access to the MillerKnoll product catalog
• A streamlined shopping experience, including quote retrieval
• Direct connection to UCLA’s three MillerKnoll authorized dealers:
  • M3 Office (SBE, WBE, DBE)
  • Sheridan Group (WBE)
  • Pivot Interiors

With this enhancement, non-catalog purchases for MillerKnoll, M3 Office, Sheridan Group, and Pivot Interiors are no longer supported – in progress orders are not impacted.

Small Business Enterprise (SBE), Women’s Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE)

Resources

• Training Guide: outlines everything BruinBuy Plus users need to know about navigating the catalog and making a purchase
• Look Book (view-only): allows non-BruinBuy Plus users to browse MillerKnoll offerings

TIP: Your MillerKnoll account is automatically created the first time you punch out – no setup required.

Punch Out for a Chance to Win!

Access BruinBuy Plus’ MillerKnoll punchout* by end of day Sunday, March 8, to automatically be entered to win one of 20 Cold Stone Creamery gift cards (valued at $15 each). 

• No purchase necessary
• MillerKnoll will notify winners the week of March 9

*Select the MillerKnoll catalog tile on the BruinBuy Plus Showcase menu – you must fully punch out to be entered into the raffle. 

Irregular invoices with a hold date of February 1, 2026, through February 15, 2026, must be actioned by departments no later than end of day Friday, March 13.

If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.

Need help? Join an upcoming office hour.

To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods: 

Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.

TIP: Add BruinBuy Plus planned outage events to your calendar!

Recap Mailing List Form

Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!

NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.

The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:

• Email: help@it.ucla.edu
• Phone: (310) 267-HELP (4357)
• ServiceNow Portal: tinyurl.com/bruinbuy-plus-support