In this issue:
- Irregular Invoices | Latest Resolution Deadline
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
The Irregular Invoice Resolution Calendar has been updated with the latest department deadlines!
Not sure how to identify the invoices your team is responsible for actioning? Follow the steps in the How to View & Sort Irregular Invoices by Hold Date training guide.
TIP: Add upcoming deadlines to your calendar through our dynamic Events feed.
REMINDER: August 1 Deadline
Irregular invoices with a hold date of July 1, 2025, through July 13, 2025, must be actioned by departments no later than end of day Friday, August 1.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Other Upcoming Deadlines
| Invoice hold date | department action deadline |
|---|---|
| July 14, 2025, through July 31, 2025 | Friday, August 15, end of day |
| August 1, 2025, through August 17, 2025 | Friday, August 15, end of day |
Resources & Support
- Comprehensive instructions for viewing and addressing irregular invoices are available on the Irregular Invoice Reporting and Irregular Invoice Resolution web pages.
- Receive live support through office hours.
| Date | details |
|---|---|
| Monday, July 28 | N/A |
| Tuesday, July 29 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, July 30 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, July 31 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 11:30 a.m. – 12:30 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours |
| Friday, August 1 | 5 p.m. PT | Irregular invoice resolution deadline |
Limited Use of Form “Discussion” Functionality
BruinBuy Plus’ most recent quarterly update added the Discussion tab to the following forms:
- Shipping Form
- Direct Pay Form
- Athletics Direct Pay Form (limited access)
- Clinical Trial Site Payment (limited access)
Currently, this feature is only monitored on the Subaward / Subcontract Amendment form. For all other forms, continue to communicate with UCLA Campus Purchasing & Payables via Comments.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
