In this issue:
- BruinBuy Plus Enhancement | Shipping Form Updates
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
The BruinBuy Plus Payment for Shipping Invoice form is designed to initiate payment of shipping and shipping label transactions associated with the following vendors:
- BioCair
- FedEx (shipping only; printing services require a purchase order)
- UPS
- World Courier, Inc.
Effective March 13, we’ve updated this form to include clearer instructions and verbiage. Need help filling it out? Our new Shipping Form web page has everything you need!
Irregular invoices with a hold date of February 17, 2025, through February 28, 2025, must be actioned by departments no later than end of day today, March 14.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
| Day | Details |
|---|---|
| Monday, March 17 | N/A |
| Tuesday, March 18 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, March 19 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, March 20 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours 5 p.m. PT | BruinBuy Plus monthly maintenance begins NOTE: Due to reduced question volume, Accounts Payable’s Thursday office hours have been shortened to 75 minutes. |
| Friday, March 21 | 3 a.m. PT | BruinBuy Plus monthly maintenance ends |
Upcoming System Maintenance
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Friday, March 14, 6 p.m. PT through Sunday, March 16, 9 a.m. PT | Complete system outage (quarterly update) |
| Thursday, March 20, 5 p.m. PT through Friday, March 21, 3 a.m. PT | Intermittent system disruptions |
| Thursday, March 27, 5 p.m. PT through Friday, March 28, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
