In this issue:
- Irregular Invoices | Upcoming Resolution Deadline
- Office Hour Spotlight | Non-T&E Reimbursements
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
Irregular invoices with a hold date of February 17, 2025, through February 28, 2025, must be actioned by departments no later than end of day next Friday, March 14.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Need help? Join an upcoming office hour or irregular invoice working session!
Did you know Accounts Payable hosts biweekly office hours dedicated to non-travel & non-entertainment (non-T&E) reimbursements? Join a session to get your questions answered!
REMINDER: Non-T&E reimbursements are processed through Concur, not BruinBuy Plus. For travel & entertainment (T&E) reimbursement questions, attend Travel Accounting office hours.
| Day | Details |
|---|---|
| Monday, March 10 | N/A |
| Tuesday, March 11 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, March 12 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, March 13 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 11 a.m. – 12 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2:30 p.m. PT | Accounts Payable Office Hours |
| Friday, March 14 | 11 a.m. – 12 p.m. PT | Irregular Invoice Working Session 6 p.m. PT | BruinBuy Plus quarterly maintenance begins End of Day | Irregular invoice resolution deadline |
Upcoming System Maintenance
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Friday, March 14, 6 p.m. PT through Sunday, March 16, 9 a.m. PT | Complete system outage (quarterly update) |
| Thursday, March 20, 5 p.m. PT through Friday, March 21, 3 a.m. PT | Intermittent system disruptions |
| Thursday, March 27, 5 p.m. PT through Friday, March 28, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
