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Vendor Onboarding

STEP 1: Vendor Registration

To begin the registration process, vendors will receive an invite from PaymentWorks, UCLA’s vendor management tool. Vendors cannot conduct business with UCLA until their PaymentWorks registration is complete. Access our Vendor Registration page for comprehensive training materials.

UCLA's Vendor Management team oversees this step of the onboarding process. Vendor registration is not complete until the vendor receives their vendor ID/number (i.e., Vendor Control Key (VCK)) from Vendor Management. 

STEP 2: Payment Method Selection

UCLA offers various payment methods for its vendors: Virtual Credit Card, ACH, Zelle, Wire, and Check. Vendors will not receive any payments until they have successfully set up their payment method. Review our Payment Methods page for guidance on the appropriate method(s) for each vendor type.  

UCLA's Accounts Payable team oversees this step of the onboarding process. Certain payment methods can slow down vendor onboarding, which can delay orders, payments, and more. 

STEP 3: Electronic Invoice Submission

Invoices associated with a valid UCLA purchase order (PO) must be emailed to Campus Purchasing & Payables’ centralized inbox: For submission requirements, review our Electronic Invoicing page.

UCLA's Accounts Payable team oversees this step of the procurement lifecycle.