Invoices 

• Invoices must be submitted by 11:59 p.m. PT on June 5 and will be processed by Accounts Payable no later than June 24. 

• Irregular invoices that have not been fully actioned by departments by June 5 will not be paid in FY 2025 – 2026.To help avoid irregular invoices, ensure receiving and fund manager / principal investigator approvals (if applicable) are completed by June 5. 

• Invoices submitted after this date will be processed and paid in FY 2026 – 2027 unless they have a discount date of June 30, 2026, or earlier. 

• Catalog order invoices submitted via electronic file (cXML) will continue to be processed for FY 2025 – 2026 through June 30. 

Direct Pay Forms 

The payee must be fully onboarded by this deadline for Accounts Payable to guarantee FY 2025 – 2026 processing. 

Direct Pay form submissions for the following payments are excluded from this deadline and will continue to be processed on a first-come, first-served basis through June 24:  

• Awards / prizes, 

• Fellowships / scholarships, 

• Human subjects, 

• Transient occupancy tax, 

• Utilities, and 

• Visiting scholars / graduate researchers or non-matriculated students