In this issue:
- Irregular Invoices | Latest Resolution Deadlines
- FlexWork Furniture | Purchasing Reminders
- Upcoming System Maintenance | Potential BruinBuy Plus Disruptions
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
The Irregular Invoice Resolution Calendar has been updated with the latest department deadlines!
Not sure how to identify the invoices your team is responsible for actioning? Follow the steps in the How to View & Sort Irregular Invoices by Hold Date training guide.
TIP: Add upcoming deadlines to your calendar through our dynamic Events feed.
REMINDER: August Deadline
Irregular invoices with a hold date of August 1, 2025, through August 17, 2025, must be actioned by departments no later than end of day today, August 29.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
NEW! September Deadlines
| invoice hold date | departmen action deadline |
|---|---|
| August 18, 2025, through August 31, 2025 | Friday, September 12, end of day |
| September 1, 2025, through September 14, 2025 | Friday, September 26, end of day |
Resources & Support
- Comprehensive instructions for viewing and addressing irregular invoices are available on the Irregular Invoice Reporting and Irregular Invoice Resolution web pages.
- Receive live support through office hours.
As a reminder, effective February 11, 2025, departments are responsible for the approval and funding of home office equipment purchases for employees who work remotely on a full- or part-time basis. Central resources from the Office of the Chancellor no longer fund furniture allowances for these purchases.
Eligibility requirements and approval* are at the discretion of the funding department; however, all purchases must be in accordance with UCLA Policy 740 & 741 – Attachment A.
The Campus Purchasing & Payables’ FlexWork Furniture web page provides guidance on:
- Purchasing home office workstation equipment (e.g., stand-up desks and office chairs) with department funds
- Using University discounts if an employee wishes to purchase their own furniture
- Returning UCLA-owned furniture upon an employee’s separation or transfer
Read the February 11 communication for complete details.
*excludes reimbursements – review the FlexWork Furniture and Non-Travel & Non-Entertainment Reimbursements web pages for additional information.
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| maintenance window | impact |
|---|---|
| Thursday, September 11, 5 p.m. PT through Friday, September 12, 3 a.m. PT | Intermittent system disruptions |
| Saturday, September 13, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, September 25, 5 p.m. PT through Friday, September 26, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| date | details |
|---|---|
| Monday, September 1 | Office Closed | Labor Day |
| Tuesday, September 2 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, September 3 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, September 4 | 11 a.m. – 11:45 a.m. PT | Subaward / Subcontract Office Hours 11 a.m. – 12 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours |
| Friday, September 5 | N/A |
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
