Review this edition to learn about the May Ascend 2.0 Town Hall, a new vendor catalog available on BruinBuy Plus, changing personal preferences, and more!
May Ascend 2.0 Town Hall Recap
On May 23, the latest Ascend 2.0 Town Hall was held with the UCLA community. Attendees heard updates regarding BruinBuy Plus Release 1 (R1) stabilization and the path forward for Release 2 (R2) from Stephen Agostini, UCLA’s vice chancellor and chief financial officer.
The Ascend 2.0 program remains committed to the ongoing BruinBuy Plus stabilization and continuous improvement efforts that have been underway, which includes reducing the university’s invoice backlog. To ensure that our focus remains on BruinBuy Plus, university leaders have decided to delay the Bruin Finance and BruinBuy Plus R2 implementation from its originally scheduled January 2025 date. A thorough evaluation will be completed to determine a new go-live date that will enable the university to have a successful transformation. Once that date is determined, we will share it more broadly with the UCLA community.
NOW AVAILABLE: Medline’s BruinBuy Plus Catalog
As a BruinBuy Plus vendor, Medline offers a wide product assortment, quick availability, and significant cost savings. You’ll find the supplies you need for clinics, family medicine, multi-specialties, veterinarian medicine, nursing, athletics, student health services and more.
Specialty projects include:
- Athletic supplies
- First aid supplies
- Gloves and hand protection
- Hand hygiene
- Medical/surgical/lab supplies
- Needles/syringes
- Point-of-care testing
- PPE/safety apparel
- Rapid diagnostic test kits
- Sterilization equipment
- Surgical instruments
- Traditional wound care
For questions about specific products or pricing, please contact Cindy Chen.
BruinBuy Plus Reminders
Changing Notification Preferences
In BruinBuy Plus, you can update notification preferences to ensure you are contacted when certain actions are completed in the system:
- In the User Profile and Preference section, you can update the email address used to receive BruinBuy Plus notifications.
- In the Notification Preferences section, you can choose which BruinBuy Plus actions you want to receive email and/or system notifications for (e.g., when a cart is assigned to you).
As a reminder, you can access the Basic Functionality QRG for step-by-step instructions on how to update your user profile and notification preferences, as well as other navigation tips!
Weekly Recap Mailing List
Do you know a colleague that would benefit from receiving the BruinBuy Plus Recap each week? Please have them complete our new mailing list form to receive future editions.
Invoice Processing by AP
AP is working diligently to get invoices paid as quickly as possible. As a reminder, the current processing date for invoice payments can be found on the AP Service Standard web page.
Service Desk Contact Information
The BruinBuy Plus hub continues to be updated with new resources. In the event the BruinBuy Plus hub is not able to answer your questions, the Service Desk is ready to assist. You can contact the Service Desk using one of below methods:
- Email: help@it.ucla.edu
- Phone: 310-267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
NOTES:
- The Service Desk is receiving a high volume of tickets through help@it.ucla.edu and other Business Finance Solutions (BFS) inboxes, such as Accounts Payable and Vendor Management. Please only direct your inquiries to one inbox to prevent duplicate tickets being produced.
- To ensure that we can address your questions in a timely manner, we ask that you please follow our best practices guide. Provide as much detail as possible in your ticket so that we can assist to the best of our ability.
- If you are following up on a ticket beginning with “SRXXXXXXX”, please reply to the most recent email with the ticket number in the subject line.
- Please do NOT email ucla@service-now.com for BruinBuy Plus support. BruinBuy Plus tickets are not created nor managed from that email address.
Upcoming Events
For information on all events, visit the Events web page on the Ascend 2.0 website.
- Accounts Payable Office Hours | Join us for BruinBuy Plus Accounts Payable (AP) Office Hours to get your AP questions answered by procurement leaders and subject matter experts. Mondays at 9:00 – 10:30 a.m. PDT and Fridays at 3:00 – 4:30 p.m. PDT.
- Travel Accounting present on Mondays.
- Central Resource Unit (CRU) present Fridays.
- Vendor Management Office Hours | Join us for BruinBuy Plus Vendor Management Office Hours to get your vendor management questions answered by procurement leaders and subject matter experts. Tuesdays at 3:00 – 4:30 p.m. PDT.
- Purchasing Office Hours | Join us for BruinBuy Plus Purchasing Office Hours to get your purchasing questions answered by procurement leaders and subject matter experts. Wednesdays at 11:00 a.m. – 12:30 p.m. PDT.
- Subaward/Subcontract Office Hours | Join us for BruinBuy Plus Subcontract/Subawards Office Hours to get your questions answered by procurement leaders and subject matter experts. Thursdays at 11:00 – 12:00 p.m. PDT.
