Irregular invoices with a hold date of June 30, 2025, or earlier must be actioned by departments no later than end of day today, July 18.

If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.

BruinBuy Plus’ most recent quarterly update added the Discussion tab to the following forms:

• Shipping Form
• Direct Pay Form
• Athletics Direct Pay Form (limited access)
• Clinical Trial Site Payment (limited access)

Currently, this feature is only monitored on the Subaward / Subcontract Amendment form. For all other forms, continue to communicate with UCLA Campus Purchasing & Payables via Comments. 

Tariff Impacts on Office Furniture Vendors

Quotes / invoices from UCLA-contracted office furniture vendors list tariffs as separate, non-taxable line items with the label Tariff Surcharge or Tariff Recovery Fee (verbiage may vary).

Details can be found below and are subject to change: 

UCLA Campus Purchasing & Payables remains committed to helping you and your department during this challenging time. If you have any questions, please submit a ticket to the BruinBuy Plus service desk.

REMINDER: Review the April 15 communication to learn more about mitigating tariff disruptions.

Updating Subaward / Subcontract PI and Fund Manager Details

Overview

Invoices related to a subaward or subcontract must be approved by the associated principal investigator (PI) and fund manager before they can be processed for payment by Accounts Payable. This approval workflow is driven by fund number.

IMPORTANT: Currently, BruinBuy Plus only supports one PI and one fund manager per fund. Review the August 30 Recap to learn more about subaward / subcontract invoice workflow.

How to Request an Update

You can view a comprehensive list of BruinBuy Plus fund numbers and their assigned PIs / fund managers through our Subaward / Subcontract Invoice Approver list. This report is refreshed on a weekly basis.

If you notice incorrect PI or fund manager information for an existing subaward / subcontract fund OR need to add the PI and fund manager details for a new subaward / subcontract fund, complete the BruinBuy Plus Invoice Approver Update form.

Update Schedule

The update schedule for July, August, and September can be found on the Subaward / Subcontract Invoice Approver list.

Submitters will be notified if their request is unable to be processed due to incomplete or inaccurate information.

Upcoming System Maintenance

To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:

Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.

TIP: Add BruinBuy Plus planned outage events to your calendar!

Recap Mailing List Form

Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!

NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.

The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:

• Email: help@it.ucla.edu
• Phone: (310) 267-HELP (4357)
• ServiceNow Portal: tinyurl.com/bruinbuy-plus-support