In this issue:
- PO Closure Initiative | FINAL REMINDER: Catalog PO Clean-Up
- BruinBuy Plus Notifications | POSTPONED: New Email Address
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
As announced on September 19, the new PO Closure Initiative is dedicated to streamlining the PO closure process through enhanced system functionality, improved reporting, and expanded training materials. To kick off this effort, we’re focusing on the stale PO backlog that has accumulated since BruinBuy Plus' initial launch.
BruinBuy Plus catalog POs automatically close once they have been exhausted; however, certain edge cases may bypass this system review. Currently, over 4,300 catalog POs remain open despite having a negative or $0 PO balance.*
We want to make this clean-up process as easy as possible! During the week of October 20, UCLA Campus Purchasing will close your department’s exhausted catalog POs.
All you need to do is:
1. Review the Catalog PO Clean-Up file (optional).
- Use the Summary tab to quickly view PO volume by organization and department.
If your organization or department is not listed, you have no impacted POs.
NOTE: Since these POs should have auto-closed, reviewing the impacted PO file is optional.
2. Request an exception (if needed).
- If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day today, October 17 (exceptions are not guaranteed).
If your unit’s PO(s) are ready to be closed, no action is required.
IMPORTANT: POs with unpaid BruinBuy Plus invoices will remain open until the invoices have been paid. Exceptions don’t need to be submitted for these scenarios.
Stay tuned for additional initiative updates!
**Catalog POs created on or before September 30, 2025.
The BruinBuy Plus system notification change announced in last week’s Recap has been postponed. Emails will continue to come from @SciQuest.com until further notice. Please update your search criteria and inbox filters as needed. We apologize for any inconvenience.
Irregular invoices with a hold date of October 1, 2025, through October 12, 2025, must be actioned by departments no later than Friday, October 24.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Need help? Join an upcoming office hour!
| date | details |
|---|---|
| Monday, October 20 | N/A |
| Tuesday, October 21 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, October 22 | 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours 1 p.m. – 1:45 p.m. PT | Travel Accounting Office Hours NOTE: This week's Travel Accounting office hour was moved from 9 a.m. PT. |
| Thursday, October 23 | 11 a.m. – 11:30 a.m. PT | Subaward / Subcontract Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours |
| Friday, October 24 | 5 p.m. PT | Irregular invoice resolution deadline |
Recap Mailing List Form
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NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
