In this issue:

• PO Closure Initiative | Catalog PO Clean-Up
• BruinBuy Plus Notifications | New Email Address
• Irregular Invoices | Upcoming Resolution Deadline
• Next Week's Forecast | Office Hours & Other Important Events
• In Case You Missed It... | A Glance At Previous News

As announced on September 19, the new PO Closure Initiative is dedicated to streamlining the PO closure process through enhanced system functionality, improved reporting, and expanded training materials. To kick off this effort, we’re focusing on the stale PO backlog that has accumulated since BruinBuy Plus' initial launch.

ATF PO Clean-Up Status

On Thursday, October 9, stale After-the-Fact (ATF) POs* were centrally closed by UCLA Campus Purchasing. Review the ATF PO Clean-Up file for complete details.

NOTE: All exception requests submitted prior to October 4 were approved. If an exception was related to a pending invoice that has since been paid, the associated ATF PO was closed.

*ATF PO created on or before July 1, 2025.

UP NEXT: Catalog PO Clean-Up

BruinBuy Plus catalog POs automatically close once they have been exhausted; however, certain edge cases may bypass this system review. Currently, over 4,300 catalog POs remain open despite having a negative or $0 PO balance.**

We want to make this clean-up process as easy as possible! During the week of October 20, UCLA Campus Purchasing will close your department’s exhausted catalog POs.

All you need to do is: 

1. Review the Catalog PO Clean-Up file (optional).

• Use the Summary tab to quickly view PO volume by organization and department.

• If your organization or department is not listed, you have no impacted POs.

  NOTE: Since these POs should have auto-closed, reviewing the impacted PO file is optional. 

2. Request an exception (if needed).

• If you have a valid business justification for keeping a listed PO open, submit the PO Closure Exception form by end of day Friday, October 17 (exceptions are not guaranteed).

• If your unit’s PO(s) are ready to be closed, no action is required.

  IMPORTANT: POs with unpaid BruinBuy Plus invoices will remain open until the invoices have been paid. Exceptions don’t need to be submitted for these scenarios.

Stay tuned for additional initiative updates!

**Catalog POs created on or before September 30, 2025.

Starting Monday, October 13, BruinBuy Plus system notifications will come from @JAGGAER.com rather than @SciQuest.com. Please update your search criteria and inbox filters as needed. 

Irregular invoices with a hold date of September 15, 2025, through September 30, 2025, must be actioned by departments no later than today, October 10.

If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.

Upcoming System Maintenance

To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:

Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.

TIP: Add BruinBuy Plus planned outage events to your calendar!

Recap Mailing List Form

Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!

NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.

The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:

• Email: help@it.ucla.edu
• Phone: (310) 267-HELP (4357)
• ServiceNow Portal: tinyurl.com/bruinbuy-plus-support