In this issue:
- Upcoming System Maintenance | Potential BruinBuy Plus Disruptions
- PO Closure | REMINDER: Campus Buyer Access
- Office Hour Spotlight | Travel Accounting
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
Upcoming System Maintenance | November
To support quarterly system maintenance, BruinBuy Plus may be unavailable during the following period:
| Maintenance Window | Impact |
|---|---|
| Friday, November 1, 5 p.m. PT through Sunday November 3, 9 a.m. PT | Complete system outage |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
NOTE: Additional November maintenance windows are expected and will be communicated soon. You can easily add planned outages to your calendar through our event feed.
REMINDER: PO Closure | Campus Buyer Access
As of August 23, Campus Buyers can close select purchase orders (POs) without Campus Purchasing support.
PO Closure Criteria
The BruinBuy Plus Soft Close functionality can be leveraged to close POs under $10,000 if:
- The PO does not have any associated invoices, and no invoices are expected, OR
- The PO’s associated invoices have a Paid or Canceled payment status, and no additional invoices are expected.
IMPORTANT: POs over $9,999.99 as well as subcontract and subaward POs are excluded from this process – to close these POs, Campus Buyers must create a support ticket.
Training Resources
Comprehensive training materials and FAQs can be found on our PO Closure web page.
Office Hour Spotlight | Travel Accounting
Did you know Travel Accounting now has weekly office hours? From general travel & entertainment (T&E) inquiries to T&E-related BruinBuy Plus and Concur questions, these sessions will be your new favorite resource.
NOTE: Travel Accounting is a separate department from UCLA Campus Purchasing & Payables.
Next Week's Forecast | October 21 – October 25
Take a look at next week’s support opportunities and important events:
| Day | Details |
|---|---|
| Monday, October 21 | 9 a.m. – 10:30 a.m. PT | Accounts Payable Office Hours |
| Tuesday, October 22 | 3 p.m. – 4:15 p.m. PT | Vendor Management Office Hours |
| Wednesday, October 23 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 12 p.m. PT | Purchasing Office Hours |
| Thursday, October 24 | 11 a.m. – 12 p.m. PT | Subcontract / Subaward Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours |
| Friday, October 25 | N/A |
In Case You Missed It...
Recent Irregular Invoice Enhancements
Irregular invoices require department or vendor action before they can be processed.
Last week, BruinBuy Plus users, CAOs, and CFOs were notified of enhancements designed to make invoice resolution more transparent! Check out the highlights below:
- Effective October 11, units have full visibility into all irregular invoice categories.
- The new Irregular Invoice Dashboard provides a holistic view of a unit’s irregular invoice volume. Invoice-specific details can be accessed via custom BruinBuy Plus searches.
- Comprehensive and expanded resolution instructions can be found on the Irregular Invoice Resolution web page.
- Irregular invoices should be actioned on a daily basis, and Accounts Payable office hours continue to be available for resolution support.
Want to learn more? Read the details in our official announcement!
October Hot Topic Materials
Our October 9 Hot Topic webinar covered an array of subjects, including the Tangram, Eppendorf, and UCLA Store (ASUCLA) punchout catalogs.
Missed the webinar? No problem! The recording and presentation materials are now available.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
