In this issue:
- Upcoming Webinar | Irregular Invoice Enhancements
- Vendor Survey | Dedicated Corporate Solutions / Office Depot
- October System Maintenance | Potential BruinBuy Plus Disruptions
- Legacy Invoice Submission Portal | REMINDER: Sunsetting Fall 2024
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance at Previous News
Upcoming Webinar | Monthly Hot Topic
Join us next Wednesday, October 9, at 11 a.m. PT for our monthly Hot Topic webinar. Subjects will include upcoming irregular invoice enhancements, the Tangram punchout catalog, and more!
NOTE: To accommodate this webinar, next week’s Purchasing office hour has been moved to Wednesday, October 9, at 1 p.m. PT.
Vendor Survey | Dedicated Corp. Solutions / Office Depot
Dedicated Corporate Solutions (DCS) is an independently owned, minority business who has partnered with ODP Business Solutions (formerly Office Depot). Their BruinBuy Plus punchout catalog allows you to easily find and purchase the office supplies your department needs!
To best serve the UCLA community, DCS has launched a survey for all BruinBuy Plus users. It should take no more than two minutes to complete and closes at 5 p.m. PT on Friday, October 18.
System Maintenance | October 2024
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Saturday, October 12, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
REMINDER: Sunset Notice | Legacy Invoice Submission Portal
The legacy BruinBuy Invoice Submission Portal will be decommissioned at 5 p.m. PT on Friday, November 22.
What Does This Mean?
This portal was one of several invoice submission methods used for the legacy BruinBuy system – it became view-only in December 2023. Once it's been sunset, campus users will no longer have direct access to its invoices.
How Can I Prepare?
If your unit needs to download a previously submitted portal invoice, please do so prior to November 22. After this date, you'll need to request legacy invoice copies from Accounts Payable (AP). Additional details will be shared in a future communication.
Questions?
Submit a ticket to our Service Deck or attend Accounts Payable office hours.
Next Week's Forecast | October 7 – October 11
Take a look at next week’s support opportunities and important events:
| DAY | DETAILS |
|---|---|
| Monday, October 7 | 9 a.m. – 10:30 a.m. PT | Accounts Payable Office Hours |
| Tuesday, October 8 | 3 p.m. – 4:15 p.m. PT | Vendor Management Office Hours |
| Wednesday, October 9 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 .m. PT | Hot Topic Webinar 1 p.m. – 2 p.m. PT | Purchasing Office Hours |
| Thursday, October 10 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours |
| Friday, October 11 | N/A |
In Case You Missed It...
New Punchout Catalogs
BruinBuy Plus has two new punchout catalogs: Eppendorf and UCLA Store (ASUCLA)! As two of UCLA’s highest volume vendors, these new punchouts will streamline ordering and speed up processing.
Eppendorf
Launched September 27
Previously, Eppendorf purchases had to be made through the BruinBuy Plus Purchase Request Form. Now, all Eppendorf quotes and purchases should go through the punchout catalog. Access the Eppendorf punchout guide to learn more.
UCLA Store (ASUCLA)
Launched September 30
The ASUCLA punchout allows you to order items within UCLA policy and have them shipped to your desired location. Review the UCLA Store (ASUCLA) punchout guide for additional information.
NOTE: The ASUCLA Retail Purchase Form should continue to be used if you need to pick up your order. This form cannot be used for Apple or Dell purchases.
Updated “Override PO Distribution” Training Guide
BruinBuy Plus’ Override Distribution feature allows you to change the email address to which a purchase order (PO) is sent. Our newly refreshed How to Override PO Distribution guide provides clearer instruction on when and how to use this functionality, helping you avoid mistakes that might delay requisition approval.
TIP: When overriding the default email distribution, always enter a replacement email address – missing this step will delay processing.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
