In this issue:
- Vendor Onboarding | Streamlined Processing
- September Hot Topic | Access the Webinar Recording & Resources
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
Vendor Onboarding | Streamlined Processing
While vendor onboarding is a critical component of the procurement lifecycle, we know processing delays have made it one of the most difficult. From streamlining internal workflows to enhancing staffing structure, Vendor Management has been hard at work addressing this pain point!
Since July, the backlog of new onboarding requests has been reduced by more than 50%, and, on average, 37% more requests are being processed each month.
What does this mean for you? Your vendors are getting onboarded faster and with less follow-up.
TIP: Check out the August Hot Topic webinar recording for a deep dive into the vendor onboarding lifecycle, including which onboarding steps are owned by Vendor Management.
September Hot Topic | Takeaway Materials
Our September 11 Hot Topic webinar covered an array of subjects, including purchase order (PO) closure, Hold for Receiving irregular invoices, as well as the upcoming Legacy Invoice Submission Portal sunset.
Missed the webinar? No problem! The recording and presentation materials are now available.
Next Week's Forecast | Sept.16 – Sept. 20
Take a look at next week’s support opportunities and important events:
| DAY | DETAILS |
| Monday, September 16 | 9 a.m. – 10:30 a.m. PT | Accounts Payable Office Hours |
| Tuesday, September 17 | 3 p.m. – 4:15 p.m. PT | Vendor Management Office Hours |
| Wednesday, September 18 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 12 p.m. PT | Purchasing Office Hours |
| Thursday, September 19 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 1 a.m. – 12 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours 5 p.m. PT | BruinBuy Plus monthly maintenance window begins |
| Friday, September 20 | 3 a.m. PT | BruinBuy Plus monthly maintenance window ends |
In Case You Missed It...
Upcoming System Maintenance
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| MAINTENANCE WINDOW | IMPACT |
| Saturday, September 14, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, September 19, 5 p.m. PT through Friday, September 20, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
PO Numbers Missing Dept. Code
BruinBuy Plus POs follow a sequential, 14-digit numbering series with the first four digits mapping to the associated department code (e.g., 1234XXXXXXXXXX).
We’ve identified a system configuration issue that’s causing the department code prefix to be excluded from the PO numbers of select vendors. A central solution is actively being researched. In the meantime, submit a ticket if your approved PO is impacted.
NOTE: Fixing this issue will correct the numbering moving forward – it will not retroactively update existing PO numbers.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
