In this issue:
- Pulse Survey | Send Us Your Feedback
- Resource Spotlight | Invoice & Pay Statuses Web Page
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance at Previous News
Pulse Survey | Submit Your Feedback Today
As we work to improve the BruinBuy Plus system and its associated processes, we want to hear from you and your teams!
Through the end of the year, anonymous pulse surveys will help us track how we’re doing and what we can do better. Our first pulse survey is now open and takes less than four (4) minutes to complete – submit your feedback by 11:59 p.m. PT next Sunday, September 29.
NOTE: Pulse surveys are just one way we’re collecting feedback and assessing progress.
Resource Spotlight | Invoice & Pay Statuses Web Page
Need to check the status of an invoice? Our Invoice & Pay Statuses web page has you covered! This online resource helps you track an invoice through approval workflow and payment. It includes comprehensive how-to guides, status definitions, and more.
TIP: An invoice’s payment information will remain blank until it has a Paid pay status.
Next Week's Forecast | Sept. 23 – Sept. 27
Take a look at next week’s support opportunities and important events:
| DAY | DETAILS |
| Monday, September 23 | 9 a.m. – 10:30 a.m. PT | Accounts Payable Office Hours |
| Tuesday, September 24 | 3 p.m. – 4:15 p.m. PT | Vendor Management Office Hours |
| Wednesday, September 25 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 12 p.m. PT | Purchasing Office Hours |
| Thursday, September 26 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours |
| Friday, September 27 | ALL DAY | Last business day to complete the September BruinBuy Plus pulse survey |
In Case You Missed It...
Streamlined Vendor Processing
While vendor onboarding is a critical component of the procurement lifecycle, we know processing delays have made it one of the most difficult. From streamlining internal workflows to enhancing staffing structure, Vendor Management has been hard at work addressing this pain point!
Since July, the backlog of new onboarding requests has been reduced by more than 50%, and, on average, 37% more requests are being processed each month.
What does this mean for you? Your vendors are getting onboarded faster and with less follow-up.
TIP: Check out the August Hot Topic webinar recording for a deep dive into the vendor onboarding lifecycle, including which onboarding steps are owned by Vendor Management.
September Hot Topic Materials
Our September 11 Hot Topic webinar covered an array of subjects, including purchase order (PO) closure, Hold for Receiving irregular invoices, as well as the upcoming Legacy Invoice Submission Portal sunset.
Missed the webinar? No problem! The recording and presentation materials are now available.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
