In this issue:
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
Irregular invoices with a hold date of August 18, 2025, through August 31, 2025, must be actioned by departments no later than end of day Friday, September 12.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
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| date | details |
|---|---|
| Monday, September 8 | N/A |
| Tuesday, September 9 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, September 10 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, September 11 | 5 p.m. PT | BruinBuy Plus monthly maintenance begins NOTE: The September 11 Accounts Payable office hour was moved to September 12. Subaward / Subcontract office hours will resume September 18. |
| Friday, September 12 | 3 a.m. PT | BruinBuy Plus monthly maintenance ends 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 5 p.m. PT | Irregular invoice resolution deadline |
FlexWork Furniture Purchasing Reminders
As a reminder, effective February 11, 2025, departments are responsible for the approval and funding of home office equipment purchases for employees who work remotely on a full- or part-time basis. Central resources from the Office of the Chancellor no longer fund furniture allowances for these purchases.
Eligibility requirements and approval* are at the discretion of the funding department; however, all purchases must be in accordance with UCLA Policy 740 & 741 – Attachment A.
The Campus Purchasing & Payables’ FlexWork Furniture web page provides guidance on:
- Purchasing home office workstation equipment (e.g., stand-up desks and office chairs) with department funds
- Using University discounts if an employee wishes to purchase their own furniture
- Returning UCLA-owned furniture upon an employee’s separation or transfer
Read the February 11 communication for complete details.
*excludes reimbursements – review the FlexWork Furniture and Non-Travel & Non-Entertainment Reimbursements web pages for additional information.
Upcoming System Maintenance
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| maintenance window | impact |
|---|---|
| Thursday, September 11, 5 p.m. PT through Friday, September 12, 3 a.m. PT | Intermittent system disruptions |
| Saturday, September 13, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, September 25, 5 p.m. PT through Friday, September 26, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
