Common Procurement Card (PCard) Purchases | Purchasing & Accounts Payable

Common Procurement Card (PCard) Purchases

Overview

A PCard can be used like a low-value order (LVO) or petty cash to purchase eligible items. Common vendors can be found at the bottom of this page. If you have questions about what can and cannot be purchased with a PCard, contact the PCard team.

Common Categories

Purchase Categories	Notes
Abstract or Journal Publication Fee	Domestic only Recently Added
Advertisements	Domestic only
Amazon Purchases	Must go through UCLA's dedicated Amazon Business account
Appreciation Gifts (includes sympathy flowers)	Must follow G-41 and G-42 policies
Books/eBooks	Recently Added
Certification Fees	Domestic only
Conferences (virtual & in-person)	If the conference attendee has a T&E card, the T&E card is the preferred method of payment for conference registration. If a conference attendee does not have a T&E card, a PCard can only be used to pay the conference registration fee. The registration fee must meet the following criteria: Does not include optional meals and other travel-related expenses, such as accommodations, car rental, and airfare. The associated vendor is a domestic merchant. NOTE: UCLA PCards cannot be used for conference registration fees from foreign merchants, even if the conference takes place domestically.
Electrical Components	Recently Added
Insurance Premiums for Donor Events	Must follow the steps outlined in Insurance & Risk Management's Use of Donor Homes/Facilities for Fundraising web page. Recently added
Job Postings	Domestic only
Office Supplies	Recently Added
*Professional Subscriptions (e.g., LA Business Journal)*	Domestic only
One-Time Online Course	Domestic only
Online Webinars	Domestic only
Professional License Renewal	Domestic only
Software (see NOTE restrictions)	Domestic only. Must receive TPRM approval from IT and J-Req approval from Purchasing. If the associated Merchant Category Code (MCC) needs to be opened after all approvals have been received, create a case with the PCard team and attach all approval documentation. When reconciling the transaction in Concur, upload all approval documentation with the transaction receipt. Recently Added

Common Vendors

Vendor	Notes
Airgas	Recently Added
BlueTriton	Excludes single-use plastics Recently Added
Cintas	Recently Added
FedEx	Be aware of hazardous material compliance and follow each vendor's shipping guidelines. Lithium-ion batteries are considered a hazardous material and are very common. Recently Added
Iron Mountain	Recently Added
Linde	Recently Added