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Common Procurement Card (PCard) Purchases

Common Categories

Purchase Categories Notes 
Abstract or Journal Publication Fee

Domestic only

Recently Added
Advertisements Domestic only
Amazon Purchases Must go through UCLA's dedicated Amazon Business account
Appreciation Gifts (includes sympathy flowers) Must follow G-41 and G-42 policies

Books/eBooks
Recently Added
Certification Fees  Domestic only
Conferences (virtual & in-person) If the conference attendee has a T&E card, the T&E card is the preferred method of payment for conference registration. If a conference attendee does not have a T&E card, a PCard can only be used to pay the conference registration fee. The registration fee must meet the following criteria:
 
  • Does not include optional meals and other travel-related expenses, such as accommodations, car rental, and airfare.
  • The associated vendor is a domestic merchant. 

NOTE: UCLA PCards cannot be used for conference registration fees from foreign merchants, even if the conference takes place domestically. 

    Electrical Components
    Recently Added
    Insurance Premiums for Donor Events

    Must follow the steps outlined in Insurance & Risk Management's Use of Donor Homes/Facilities for Fundraising web page.

    Recently added
    Job Postings Domestic only

    Office Supplies
    Recently Added
    Professional Subscriptions (e.g., LA Business Journal) Domestic only
    One-Time Online Course Domestic only
    Online Webinars Domestic only
    Professional License Renewal Domestic only

    Software (see NOTE restrictions)

    		 Domestic only. Must receive TPRM approval from IT and J-Req approval from Purchasing.
     
    • If the associated Merchant Category Code (MCC) needs to be opened after all approvals have been received, create a case with the PCard team and attach all approval documentation. 
    • When reconciling the transaction in Concur, upload all approval documentation with the transaction receipt. 
    Recently Added 

    Common Vendors 

    Vendor Notes
    Airgas
    Recently Added
    BlueTriton

    Excludes single-use plastics

    Recently Added
    Cintas
    Recently Added
    FedEx

    Be aware of hazardous material compliance and follow each vendor's shipping guidelines. Lithium-ion batteries are considered a hazardous material and are very common.

    Recently Added
    Iron Mountain
    Recently Added
    Linde
    Recently Added
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