In this issue:
- BruinBuy Plus System Issue | Update on Sales Tax Impact to QDB & GL
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
As announced in the April 4 Recap, implementing the new Los Angeles County sales tax rate caused a temporary integration error between QDB and BruinBuy Plus.
What's Happening?
The integration issue has been resolved; however, QDB data may still be outdated / missing for invoices whose pay and/or invoice status changed between Tuesday, April 1, and Friday, April 4.*
This means:
- Select BruinBuy Plus encumbrance transactions from this time period may be missing from the GL.
- If an impacted encumbrance transaction has a March effective date, it will not reflect in the March 2025 GL posting period.
You can identify impacted invoices via our QDB Sales Tax Invoice Error report.
NOTE: The error report was refreshed today, April 11, and lists all impacted invoices – some invoices may have already been resolved.
* This date range has expanded since our first communication. We will notify you if additional impacts are identified.
When Will This Be Fixed?
The BruinBuy Plus team is actively working to resolve these issues, and we are currently tracking towards an April 14 resolution. We will update you as we learn more.
What Should I Do?
Until this is fully resolved:
- Use BruinBuy Plus to access the most current invoice information, not QDB.
- Refrain from reconciling encumbrances or submitting encumbrance release requests.
Irregular invoices with a hold date of March 17, 2025, through March 31, 2025, must be actioned by departments no later than end of day today, April 11.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
| DATE | DETAILS |
|---|---|
| Monday, April 14 | N/A |
| Tuesday, April 15 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, April 16 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, April 17 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours |
| Friday, April 18 | N/A |
Upcoming System Maintenance
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Thursday, April 24, 5 p.m. PT through Friday, April 25, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
