In this issue:
- PaymentWorks | Coming Soon: New User Interface
- Office Hours | NOW LIVE: New Schedule
- Irregular Invoices | Upcoming Resolution Deadline
- System Maintenance | Potential BruinBuy Plus Disruptions
- Biweekly Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
PaymentWorks, UCLA’s vendor management tool, is getting a new look on Monday, July 13!
What This Means
The updated interface features a more modern design and aligns closely with the experience vendors have come to know with the new invoice portal.
• Vendors have been contacted directly by PaymentWorks with update details.
• UCLA departments can expect only minor navigation and visual changes.
What You Need to Know
To support the transition, PaymentWorks will be unavailable Sunday, July 12. In-progress registrations that have not been submitted by the outage will need to be restarted once the new interface is live.
If you have any questions or concerns, contact vendmgmt@finance.ucla.edu.
New (fiscal) year, new office hours! Our updated office hour schedule is now live. We’ve made a few changes based on question volume and feedback. Here’s what you can expect:
| Topic | Cadence |
|---|---|
| Accounts Payable | Weekly |
| Subcontracts & Subawards | Weekly |
| Travel Accounting | Weekly |
| Purchasing | Biweekly |
| Vendor Management | Biweekly |
| Non-T&E Reimbursements | Monthly |
Register for upcoming sessions via our events feed.
Irregular invoices with a hold date of June 30, 2026, and earlier must be actioned by departments no later than end of day Friday, July 17.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Saturday, July 11, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Friday, July 17, 6 p.m. PT through Sunday, July 19, 9 a.m. PT | Complete system outage (quarterly update) |
| Thursday, July 23, 5 p.m. PT through Friday, July 24, 3 a.m. PT | Intermittent system disruptions |
| Thursday, July 30, 5 p.m. PT through Friday, July 31, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| Date | Details |
|---|---|
| Tuesday, July 14 | 3 p.m. PT | Vendor Management Office Hours (biweekly) |
| Wednesday, July 15 | 9 a.m. PT | Travel Accounting Office Hours (weekly) |
| Thursday, July 16 | 11 a.m. PT | Subaward & Subcontract Office Hours (weekly) 1 p.m. PT | Accounts Payable Office Hours (weekly) |
| Friday, July 17 | 5 p.m. PT | Irregular invoice resolution deadline 6 p.m. PT | BruinBuy Plus quarterly maintenance begins (system outage) |
| Sunday, July 19 | 9 a.m. PT | BruinBuy Plus quarterly maintenance ends (system back online) |
| Wednesday, July 22 | 9 a.m. PT | Travel Accounting Office Hours (weekly) 11 a.m. PT | Purchasing Office Hours (biweekly) |
| Thursday, July 23 | 9 a.m. PT | Non-T&E Reimbursement Office Hours (monthly) 11 a.m. PT | Subaward & Subcontract Office Hours (weekly) 5 p.m. PT | BruinBuy Plus monthly maintenance begins |
| Friday, July 24 | 3 a.m. PT | BruinBuy Plus monthly maintenance ends Biweekly Recap | July 24 Issue |
TIP: If a date is not listed in the biweekly forecast, it did not have a planned activity at the time of publishing. Access our dynamic events feed for the most-current list of upcoming activities.
New BruinBuy Plus Recap Cadence
We’ve transitioned our BruinBuy Plus Recap to a biweekly publication schedule. We’ll be back in your inbox on July 24.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.