In this issue:
- Covered Services | Upcoming Info Sessions
- Subawards | REMINDER: Current BruinBuy Plus Processes
- Winter Closure | COMING SOON: Important Dates
- Irregular Invoices | Latest Resolution Deadlines
- System Maintenance | November 2026
- Biweekly Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
Join UCLA Campus Purchasing, Strategic Sourcing, and Labor Relations for a demo of upcoming updates to the Covered Services section of the Catering, Conferences & Events form. Each session will include a comprehensive Q&A segment, so bring your questions!
- Session 1: Monday, November 9, 1 p.m. – 2 p.m. PT
- Session 2: Monday, November 16, 1 p.m. – 2 p.m. PT
NOTE: Both sessions will cover the same content.
UCLA’s subaward processes have evolved since BruinBuy Plus first launched, and we’ve noticed some units are still referencing outdated protocols. Review the Subaward / Subcontract Tips & Resources Guide to ensure you're following the latest requisition and amendment processes. Have questions? Join an upcoming office hour for support.
NOTE: The Tips & Resources Guide has a new URL. Be sure to update your bookmarks.
UCLA Campus Purchasing & Payables and Travel Accounting are putting the finishing touches on our 2026 winter closure deadlines. Stay tuned for our official communication!
REMINDER: Next Deadline
Irregular invoices with a hold date of October 1, 2026, through October 18, 2026, must be actioned by departments no later than end of day today, October 30.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Other Upcoming Deadlines
| Invoice Hold Date | Department Action Deadline |
|---|---|
| October 19, 2026, through October 31, 2026 | Monday, November 16, end of day |
Resources & Support
Comprehensive instructions for viewing and addressing irregular invoices are available on the Irregular Invoice Reporting and Irregular Invoice Resolution web pages.
Receive live support through office hours.
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during scheduled maintenance windows. At the time of this Recap, November dates were not yet available. Details will be posted on our System Outages event feed as soon as they are announced.
| Date | Details |
|---|---|
| Tuesday, November 3 | 9 a.m. PT | PCard and T&E Card Office Hours (biweekly) NOTE: Due to reduced question volume, PCard and T&E Card Office Hours have been shortened to 45 minutes. |
| Wednesday, November 4 | 9 a.m. PT | Travel Accounting Office Hours (weekly) 11 a.m. PT | Purchasing Office Hours (biweekly) |
| Thursday, November 5 | 11 a.m. PT | Subaward & Subcontract Office Hours (weekly) |
| Monday, November 9 | 1 p.m. PT | Covered Services Info Session for Catering, Conferences, & Events Form |
| Tuesday, November 10 | 3 p.m. PT | Vendor Management Office Hours (monthly) |
| Wednesday, November 11 | Office Closed | UCLA Holiday |
| Thursday, November 12 | 9 a.m. PT | Travel Accounting Office Hours (weekly) 11 a.m. PT | Subaward & Subcontract Office Hours (weekly) 1 p.m. PT | Accounts Payable + Non-T&E Reimbursement Office Hours (weekly) |
| Friday, November 13 | Biweekly Recap | November 13 Issue |
TIP: If a date is not listed in the biweekly forecast, it did not have a planned activity at the time of publishing. Access our dynamic events feed for the most-current list of upcoming activities.
Lenovo Catalog
Effective October 15, Lenovo computer hardware can now be purchased directly through the Lenovo punchout catalog. By adding another hardware vendor to our procurement portfolio, UCLA is gaining greater purchasing flexibility, expanded product options, and access to competitive pricing.
- Comparison Shopping: Before placing an order, take a few moments to compare products, pricing, and delivery options across all available vendors (i.e., Amazon, ASUCLA, CDW-G, Dell, Lenovo). While cost is an important consideration, you should also evaluate options based on your unit's business and technical requirements.
- Customization: If there is a specific device build or standard unit-specific configuration you would like added to the Lenovo punchout, please contact help@it.ucla.edu.
Need Lenovo support? Reach out to Perry Vu, UCLA’s Lenovo representative.
BruinBuy Plus Recap Cadence
We’ve transitioned our BruinBuy Plus Recap to a biweekly publication schedule. We’ll be back in your inbox on November 13.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.