In this issue:
- Quarterly System Update | NOW LIVE: New Form Design
- AP Office Hours | Schedule Change
- View-Only Catalog | Dedicated Corporate Solutions (DCS)
- Irregular Invoices | Upcoming Resolution Deadline
- April System Maintenance | Potential BruinBuy Plus Disruptions
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
Effective Monday, March 30, BruinBuy Plus forms now feature a streamlined design that mirrors that of other system transactions, including a Summary pane and standard approval workflow view. Training materials have been updated to reflect this new experience.
REMINDER: As announced in July, form Discussion functionality is only monitored on the Subaward / Subcontract Amendment form. For all other forms, continue to communicate with UCLA Campus Purchasing & Payables via Comments.
Based on session analytics and reduced question volume, we’re consolidating our weekly Accounts Payable (AP) office hours.
Starting the week of April 6, AP office hours will be held once a week on Thursdays (1 p.m. to 2 p.m. PT). Registration is now open!
Dedicated Corporate Solutions (DCS) is an independently owned, minority business who has partnered with ODP Business Solutions (formerly Office Depot). Their BruinBuy Plus punchout catalog allows you to easily find and purchase the office supplies your department needs!
We understand that non-BruinBuy Plus users may also want to browse the DCS catalog, which is why a view-only version is available. Access instructions can be found in our DCS View-Only Catalog guide.
NOTE: The view-only catalog password was recently updated.
Irregular invoices with a hold date of March 1, 2026, through March 19, 2026, must be actioned by departments no later than end of day Friday, April 17.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Need help? Receive live support through office hours.
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| MAINTENANCE WINDOW | IMPACT |
|---|---|
| Thursday, April 9, 5 p.m. PT through Friday, April 10, 3 a.m. PT | Intermittent system disruptions |
| Saturday, April 11, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, April 23, 5 p.m. PT through Friday, April 24, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday, April 6 | N/A |
| Tuesday, April 7 | 3 p.m. – 3:45 p.m. PT | Vendor Management Office Hours NOTE: Due to reduced question volume, Vendor Management office hours have been shortened to 45 minutes. |
| Wednesday, April 8 | 9 a.m. – 9:45 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, April 9 | 11 a.m. – 11:30 a.m. PT | Subcontract & Subaward Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours NOTE: Due to reduced weekly offerings, Thursday AP office hours have been extended to one hour. |
| Friday, April 10 | N/A |
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
