Defining Inventorial Equipment
Inventorial includes items owned by or in the custody of UCLA that:
- Have an acquisition cost of $5,000 or greater (including sales tax, shipping and any installation costs).
- Are not disposable or consumable.
- Stand alone.
- Have a useful life of at least one year.
- Qualify as tangible personal property (can be appraised for value).
If the item costs less than $5,000 (including sales tax, shipping and any installation costs), it is not considered inventorial equipment and does not need to be entered into the Asset Management System (AMS). See Related Information for object codes.
Ways to Acquire Inventorial Equipment
- Purchase. UCLA purchases equipment from an outside vendor using the purchase order process (see Requisition for Purchase Order).
- Gift. Outside sources such as manufacturers and philanthropic organizations often donate equipment to UCLA.
- Loan. Your department may receive equipment on loan from other departments, UC campuses or outside agencies.
- Transfer. Your department may receive equipment transferred from other departments, UC campuses or outside agencies.
- Accessories and Fabrication. You can add accessories to existing inventorial equipment or fabricate equipment. A fabrication, also called a "fab," is an item manufactured from component parts.
